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Note For more information on customizing the view in the Tasks folder, see Viewing and Customizing the Tasks Folder, page 597.
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With its Notes feature, Outlook helps you organize your thoughts and tasks. Each note can function as a stand-alone window, allowing you to view notes on your desktop outside Outlook. The Notes view provides a look into your Notes folder, where your notes are initially stored. From there, you can copy or move them to other locations (such as the desktop) or create shortcuts to them. By default, the initial Notes view displays the notes as icons, with the first line of the note serving as the title under the note s icon (see Figure 3-20).
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Figure 3-20. The standard Notes view displays notes as icons.
Part 1: Working With Outlook
Working in and Configuring Outlook As it does for other folders, Outlook offers several other ways to view the Notes folder. Choose View, Arrange By, Current View, and then one of the following:
Icons
Displays an icon for each note, with the first line of the note serving as the icon s description (the default view). Displays the notes as a line-by-line list. Resembles Notes List view, but restricts the display to only the past seven days, based on the current date. Groups the notes by their assigned categories. Groups the notes by their assigned color.
Notes List
Last Seven Days By Category By Color
You can assign different colors to notes to serve as visual cues for the note s pur pose, importance, or content.
You can customize the views in the Notes folder the same way you can in other folders. You can, for example, drag columns to rearrange them, resize them, change column name and other properties, add other fields, and group notes based on various criteria.
For a detailed explanation of how to work with the Notes folder, see 17, Making Notes.
Deleted Items
The Deleted Items folder contains Outlook items that you ve deleted, and it can include all the Outlook item types (such as messages, contacts, and appointments). The Deleted Items folder offers a way for you to recover items you ve deleted, because the items remain in the folder until you manually delete them from that location or allow Outlook to clean out the folder. When you delete an item from the Deleted Items folder, that item is deleted perma nently. You can configure Outlook to automatically delete all items from the Deleted Items folder when you exit Outlook. To do so, choose Tools, Options and then click Other. Select the Empty The Deleted Items Folder Upon Exiting check box and click OK.
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You can use a Reading Pane in the Notes folder, displaying the text of a note when you click it in the list. You can also use AutoPreview in Notes List and Last Seven Days views to auto matically display the contents of each note.
Part 1: Working With Outlook
Microsoft Office Outlook 2003 Inside Out
Choosing the Startup View
You might want to change the default Outlook view based on your type of work and the Outlook folders you use most. Or, you might want to use a particular view as the initial view because it presents the information you need right away each morning to start your work day. You can designate any of the Outlook folders as your startup view. To do so, follow these steps:
1 In Outlook, choose Tools, Options. 2 Click the Other tab and then click Advanced Options. 3 Beside the Startup In This Folder text box, click Browse and select the folder you want
to see by default when Outlook starts. Click the Mailbox or Personal Folders branch to choose Outlook Today as the default view.
4 Click OK, and then click OK again to close the Options dialog box.
Using Other Outlook Features
In addition to the various folders and views described in this chapter, Outlook incorporates several other standard components in its interface. The following sections explain these fea tures and how to use them effectively. Note This book assumes that you re familiar with your operating system and comfortable using menus. Therefore, neither the Outlook menu bar nor its individual menus are dis cussed in this chapter. Specific menus and commands are covered where applicable. Outlook uses personalized menus, displaying only those menu items you ve used most recently. You can click the double arrow at the bottom of a menu to see all of its commands. Although personalized menus unclutter the interface, they can be annoying if you prefer to see all available commands or are searching for a specific command that isn t displayed. To display all menu commands on a specific menu, right-click the menu or a toolbar and choose Customize. On the Options tab, select Always Show Full Menus.
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