Use AutoCorrect When Word Isn t The E-Mail Editor in VB.NET

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Use AutoCorrect When Word Isn t The E-Mail Editor
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Part 1: Working With Outlook
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Working in and Configuring Outlook
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Using AutoCorrect
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Outlook, like other Office applications, supports AutoCorrect, a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string. For example, if you frequently type the words Windows XP, you might set up AutoCorrect to replace your shorthand typed phrase wxp with Windows XP. See the tip in the Setting Advanced Options section on page 95 for a handy use for smart tags and AutoCorrect entries. Clicking AutoCorrect Options on the Spelling tab displays the AutoCorrect dialog box, shown in Figure 3-33. You can use this dialog box to add new AutoCorrect entries or change existing entries. Click Exceptions to specify exceptions to AutoCorrect rules.
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Figure 3-33. Use the AutoCorrect dialog box to add and modify AutoCorrect entries.
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Editing a Custom Spelling Dictionary
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When Outlook is checking spelling in a document and finds a word it considers misspelled, the program gives you the option of adding the word to a custom dictionary. This option lets you specify the correct spelling of words not found in Outlook s standard dictionary. For example, you might want to add your name to the custom dictionary if Outlook doesn t rec ognize its spelling. You can also add the correct spelling of special words or terms you use often to the custom dictionary.
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Part 1: Working With Outlook
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Microsoft Office Outlook 2003 Inside Out Tip
Use custom dictionaries throughout Office All Office applications use the same spelling features, including the custom dictionary. Words you add to the dictionary from other applications are available in Outlook, and vice versa. This is also true for new dictionaries that you create: if you add another dictionary to Outlook, that new dictionary is available in other Office applications.
Click Edit on the Spelling tab to open the custom dictionary (Custom.dic) in Notepad to change or add entries. Enter one word per line. The custom dictionary file is stored in the Application Data\Microsoft\Proof folder of your profile folder (which varies according to your operating system). You can add other dictionaries to Outlook. To add a new dictionary, follow these steps:
1 Open Microsoft Word and choose Tools, Spelling And Grammar. 2 Click Options in the Spelling And Grammar dialog box and then click Custom
Dictionaries.
3 In the Custom Dictionaries dialog box (see Figure 3-34), select the dictionary files you
want to add and click OK.
3
Figure 3-34. Add dictionaries using the Custom Dictionaries dialog box.
Using International Dictionaries
The International Dictionaries section on the Spelling tab allows you to specify the language that Outlook uses when checking spelling. Simply select the appropriate language from the drop-down list and click OK.
Part 1: Working With Outlook
Working in and Configuring Outlook
Security
The Security tab (see Figure 3-35) lets you configure a range of options that help you secure your messages, validate your identity to others, and protect your system against viruses and worms.
Figure 3-35. Use the Security tab to configure digital signatures and other security properties.
The Security tab includes the following groups of options.
For details about the specific options on the Security tab, see 10, Securing Your System, Messages, and Identity.
Encrypted E-mail
You can choose to encrypt outgoing messages, add digital signa tures to outgoing messages, and configure other options for digital signatures and encryption.
Security Zones
These options help you define security zones, which determine how Outlook handles HTML messages.
Download Pictures
Click Settings in this group to set options that control how Outlook handles external content in HTML messages. See 8, Filtering, Organiz ing, and Using Automatic Responses, to learn more about rules and filters to block junk mail. The settings accessed through this area help you manage digital certificates and signatures, which allow you to share encrypted messages and validate your identity to message recipients.
Digital IDs (Certificates)
3
Part 1: Working With Outlook
Microsoft Office Outlook 2003 Inside Out
Other
The Other tab (see Figure 3-36) provides a selection of settings that apply to various aspects of Outlook. The following sections explain how to configure specific features and behavior using this tab.
3
Figure 3-36. The Other tab gives you access to properties for several features.
Defining the Default Program for E-Mail, Contacts, and Calendar
One setting on the Other tab lets you specify that Outlook is the default application for cre ating and viewing e-mail, contacts, and calendar items. Select the Make Outlook The Default Program For E-Mail, Contacts, And Calendar check box if you want Outlook to open when you open e-mail messages, contact entries, or calendar data from other sources.
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