rearrange the address book order in the list. in VB.NET

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You can add entries for people and their corresponding addresses either in your contacts folders or in the PAB. You can add the address when you re creating a message, or you can work directly in the address book without opening or starting a message. This section of the chapter explains how to create address book entries in the PAB.

To learn how to create contact entries in your contacts folders, see Creating a Contact Entry, page 387. 5

To create an entry while you re composing a message, click To, Cc, or Bcc beside the corre sponding box in the message form to display the Select Names dialog box (see Figure 5-10). Then click Advanced, New to display the New Entry dialog box. You can also open the New 130

Managing Address Books and Distribution Lists Entry dialog box directly from the PAB. To do this, open the address book and click the New Entry button on the toolbar or choose File, New Entry.

In the New Entry dialog box, select the type of address you want to create and click OK. The resulting dialog box depends on the type of address you selected. Figure 5-11 shows the dia log box for an Internet address. Note If you don t have the PAB set as the default location for new addresses, you won t be able to select an address type. You can change the default address location, create the entries, and then change the default location back if necessary.

Figure 5-11. Use the New Internet Address Properties dialog box to enter information and set the format for a new Internet address.

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Microsoft Office Outlook 2003 Inside Out Most of the address fields in Figure 5-11, such as name and phone number, are self-explanatory. After you enter the basic information, you can also set options for Internet address types that define how Outlook should send the message. On the SMTP-General tab, click Send Options to display the Send Options For This Recipient Properties dialog box shown in Figure 5-12. Select I Want To Specify The Format For Messages To This Recipient, and then set options from the following list:

Select this option to send the message using Multipurpose Internet Mail Extensions (MIME). This is the default option and should work for most recipients. Select this option to always send the message body as plain text. Select this option to send the message body as

Select this option to send the message using plain text and encoding for attachments rather than MIME. Select this option to use BINHEX for Macintosh attachments.

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You can modify any addresses stored in your own address books, as well as in the address books of other users for which you have the appropriate access. You can modify an address while working with a form or while working directly in the address book. If you re using a message form, click To, Cc, or Bcc. Select the address you want to change and click Advanced, Properties. If you re working in the address book instead, select the address and click Properties on the toolbar. You can also choose File, Properties or right-click the address and choose Properties. Outlook displays the same form you used to create the contact. Make the changes you want and click OK. 132

Removing a contact from the PAB is much easier than creating one. Open the address book, select the address you want to delete, and click the Delete button on the toolbar or press the Delete key.

If your address book contains numerous addresses, as might be the case in a very large orga nization, it can be a chore to locate an address if you don t use it often. Outlook provides a search capability in the address book to overcome that problem, making it relatively easy to locate addresses based on several criteria. Follow these steps to locate an address in any address book:

1 Click the Address Book button on the toolbar to open the address book. 2 In the Show Names drop-down list, select the address book you want to search. 3 Click the Find Items button on the toolbar or choose Tools, Find to display the Find

dialog box, shown in Figure 5-13 (for Exchange Server address lists) or Figure 5-14 (for the OAB and PAB).