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You can t remove the default Contacts folder from the OAB.
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Setting Other Addressing Options
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You can con gure other addressing options to determine which address book Outlook 2007 displays by default for selecting addresses, which address book is used by default for storing new addresses, and the order in which address books are processed when Outlook 2007 checks names for sending messages. The following sections explain these options in detail.
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Managing Address Books and Distribution Lists
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Selecting the Default Address Book for Lookup
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To suit your needs or preferences, you can have Outlook 2007 display a different address list by default. For example, for pro les that include Exchange Server accounts, Outlook 2007 displays the GAL by default. If you use the GAL only infrequently and primarily use your Contacts folders for addressing, you might prefer to have Outlook 2007 show the OAB as the default address list instead of the GAL. Or you might want to display a ltered address list other than the GAL on the server. Follow these steps to specify the default address list: 1. In Outlook 2007, choose Tools, Address Book or click the Address Book icon on the toolbar. Outlook 2007 displays the Address Book dialog box (see Figure 6-5).
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Figure 6-5. You can specify the default address list in the Address Book dialog box.
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2. Choose Tools, Options. 3. In the Addressing dialog box, select the default address list from the Show This Address List First drop-down list. 4. Click OK.
Specifying the Default Address Book for New Entries
You can choose which address book you want to use for personal addresses. Although you can t store these addresses in the GAL or other server address books, you can store them in your OAB. When you create a new address in the New Entry dialog box, Outlook 2007 suggests storing the entry in the address book you have chosen as the default. If you want to store a particular address in a different address book, you can do so by clicking the Put This Entry In The option and selecting the address book from the drop-down list (see Figure 6-6).
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Con guring Address Books and Addressing Options
Figure 6-6. Use the Addressing dialog box to determine where to store addresses.
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The OAB is the default location for storing personal addresses. Keep in mind, however, that you don t actually store addresses in the OAB itself. Instead, you store addresses in your Contacts folder, which appears as your OAB.
Follow these steps to specify the default location for storing new personal addresses: 1. Open the Address Book window and choose Tools, Options. 2. Select the default address location for personal addresses from the Keep Personal Address In drop-down list. 3. Click OK.
Specifying How Names Are Checked
When you create a message, you can specify the recipient s name instead of specifying the address. Instead of typing jim@boyce.us, for example, you might type Jim Boyce and let Outlook 2007 convert the name to an address for you. This saves you the time of opening the address book to look for the entry if you know the name under which it s stored. When you click Send to process the message, Outlook 2007 checks the address books to determine the correct address based on the name you entered. Outlook 2007 checks names from multiple address books if they are de ned in the current pro le. For example, Outlook 2007 might process the address through the GAL rst, then through your OAB, and then through the LDAP (assuming that all three are in the pro le). If Outlook
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Managing Address Books and Distribution Lists
2007 nds a match, it replaces the name in the message with the appropriate address. If it doesn t nd a match or nds more than one, it displays the Check Names dialog box, shown in Figure 6-7, in which you can select the correct address, create a new one, or open the address book to display more names and then select an address.
Figure 6-7. The Check Names dialog box helps you resolve address problems before you send a message.
Why change the order in which Outlook 2007 checks your address books If most of your addresses are stored in an address book other than the one Outlook 2007 is currently checking rst, changing the order can speed up name checking, particularly if the address book contains numerous entries. Here s how to change the address book order: 1. In Outlook 2007, open the Address Book window and choose Tools, Options. 2. Click an address book and then click the up and down arrow buttons that appear with the When Sending Mail list to rearrange the address book order in the list. 3. Click OK to close the dialog box.
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