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Figure 7-9. Outlook 2007 uses one of your e-mail accounts as the default account for outgoing messages.
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Sending messages with a speci c account is simple in Outlook 2007. When you compose the message, click Account in the message form, as shown in Figure 7-10, and then select the account you want Outlook 2007 to use to send the current message. Outlook 2007 then uses the reply address and other settings for the selected account for that message.
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Figure 7-10. Select the account from which you want to send the message by using the Account button in the message form.
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With the exception of mail for IMAP and HTTP accounts, Outlook 2007 delivers all mail to the default message store. (Outlook 2007 delivers IMAP and HTTP mail to the store associated with the respective accounts.) This can be a problem or an annoyance because all your e-mail could potentially wind up in the same Inbox, regardless of which account it came through. If you manage multiple accounts, it s useful to keep the messages separate. For example, you might want to keep personal messages that come through your POP3 account separate from those that come to your Exchange Server account. You can separate messages into speci c folders or stores using message rules, which allow you to specify actions that Outlook 2007 should take for messages that meet speci c criteria, including the account to which they were delivered. For a complete discussion of rules and automatic message processing, see 11, Processing Messages Automatically.
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If you share a computer with other users, you probably want to keep your messages separate from those of the other users. Although you could use the same logon account and create separate pro les or even use the same pro le and set up message rules to separate the incoming messages, neither method is a very good solution. Instead, use different logon accounts on the computer, which keeps your Outlook 2007 pro les separate and therefore keeps your messages separate.
Keeping a Copy of Your Mail on the Server
If you want to be able to retrieve your mail from different computers, you might want to keep a copy of your messages on the mail server. This makes all messages available no matter where you are or which computer you use to retrieve them. For example, if your computer at the of ce is con gured to retrieve messages from your POP3 account every hour and you don t leave a copy of the messages on the server, you ll be able to see only the last hour s worth of messages if you connect from a different computer. IMAP stores messages on the server by default. POP3 accounts, however, work differently. By default, Outlook 2007 retrieves the messages from the POP3 server and deletes them from the server. If you want the messages to remain on the server, you need to con gure Outlook 2007 speci cally to do so. Here s how: 1. In Outlook 2007, choose Tools, Account Settings. Alternatively, start the Mail applet in Control Panel (Classic View), and then click E-Mail Accounts. 2. Select the POP3 account, and then click Change.
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3. Click More Settings, and then click the Advanced tab. 4. Select Leave A Copy Of Messages On The Server, and then use the two associated options if you want Outlook 2007 to remove the messages after a speci c time or after they have been deleted from your local Deleted Items folder. 5. Click OK, click Next, and then click Finish.
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My mail server won t accept outgoing messages
Your mail service might not accept mail relay (outgoing messages) unless you connect to the mail server s network. For example, POP3 Classic CompuServe accounts do not support mail relay from other servers. You must dial a special CompuServe number, or point-of-presence, to place your computer on CompuServe s network and establish a connection to CompuServe s outgoing mail server. Connecting through the server s network isn t always practical, however. For example, if you live in a rural area, you might not have a local access number for your service. In this situation, you might use a local ISP account to connect to the Internet. Your ISP then provides a mail relay that lets you send messages through your account on the ISP s mail server. To make this work, simply specify your ISP s outgoing mail server instead of the mail server for the remote network, or if you connect through your LAN and your organization provides a mail server with relay capability, specify that server for outgoing mail. You specify the outgoing mail server through the e-mail account s dialog box by following these steps:
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