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Working with Messages
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This section of the chapter offers a primer to bring you up to speed on the Outlook 2007 basic messaging capabilities. It focuses on topics that relate to all types of e-mail accounts. The Inbox is the place to start learning about Outlook 2007, so launch the program and open the Inbox folder. The next section explains how to work with message forms.
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If you haven t added e-mail accounts to your pro le, see the appropriate chapter for details. 7, Using Internet Mail Accounts, explains how to con gure POP3, IMAP, and HTTP accounts; 41, Con guring the Exchange Server Client, explains how to con gure the Microsoft Exchange Server client.
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Opening a Standard Message Form
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You can begin a new message in Outlook 2007 by using any one of these methods: Choose File, New, Mail Message. With the Inbox open, click New on the message form toolbar. Click the down arrow beside the New button on the message form toolbar and choose Mail Message. With the Inbox open, press Ctrl+N. Outlook 2007 uses a new native e-mail editor that is based on Microsoft Of ce Word 2007. When you begin a new message, Outlook 2007 displays the Untitled Message form, shown in Figure 8-1.
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Figure 8-1. You use this standard message form to compose e-mail messages.
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Addressing Messages
The Outlook 2007 address books make it easy to address messages. When you want to send a message to someone whose address is stored in your Contacts folder or an address list on the server, you can click in the To box on the message form and type the recipient s name you don t have to type the entire address. When you send the message, Outlook 2007 checks the name, locates the correct address, and adds it to the message. If multiple addresses match the name you specify, Outlook 2007 shows all the matches and prompts you to select the appropriate one. If you want to send a message to someone whose address isn t in any of your address books, you need to type the full address in the To box.
Working with Messages
For more information about Outlook 2007 address books, see 6, Managing Address Books and Distribution Lists.
Note
Outlook 2007 can check the names and addresses of message recipients before you send the message. Enter the names in the To box and click the Check Names button on the message form toolbar to perform this action.
To open the address book (see Figure 8-2), click an Address Book icon (To, Cc, or Bcc) beside an address box on the message form. Outlook 2007 opens the Select Names dialog box, which you can use to address the message.
Figure 8-2. In the Select Names dialog box, you can select addresses from the address book.
Follow these steps to select addresses in this dialog box and add them to your message: 1. In the Address Book drop-down list, select the address list you want to view. 2. Select a name from the list, and click To, Cc, or Bcc to add the selected address to the speci ed address box. 3. Continue this process to add more recipients if necessary. Click OK when you re satis ed with the list.
Note
You can include multiple recipients in each address box on the message form. If you re typing the addresses yourself, separate them with a semicolon.
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Sending and Receiving Messages
Including Carbon Copies and Blind Carbon Copies
You can direct a single message to multiple recipients by including multiple addresses in the To box on the message form or by using the Cc (Carbon Copy) and Bcc (Blind Carbon Copy) boxes. The Cc box appears by default on message forms, but the Bcc box does not. To display the Bcc box, on the Options ribbon, in the Fields group, choose Bcc. You use the Cc and Bcc boxes the same way you use the To box: type a name or address in the box, or click the Address Book icon beside the box to open the address book.
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