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Specifying a message size limit in the Send/Receive Settings dialog box doesn t affect the size of messages that you can receive on the server. It simply directs Outlook 2007 to process them differently.
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Follow these steps to specify a message size limit for an Exchange Server 2007 account: 1. Choose Tools, Send/Receive, Send/Receive Settings, De ne Send/Receive Groups. 2. Select a group to modify and click Edit. 3. From the Accounts bar, select the Exchange Server account containing the folder for which you want to set a message size limit. 4. Select a folder, as shown in Figure 8-12.
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Figure 8-12. Select a folder and then set its parameters in the Send/Receive Settings dialog box.
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5. Specify the criteria you want to use to limit message download, based on the following option list, and click OK:
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Download Headers Only Download only the message header, not the message
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Download Complete Item Including Attachments Download the entire message,
including body and attachments.
Download Only Headers For Items Larger Than Download only headers for
messages over the speci ed size.
Controlling Synchronization and Send/Receive Times
You can use a similar mechanism to control downloading of large messages from POP3 accounts. In this case, you can choose to download only message headers for messages larger than a speci ed size. Follow these steps to con gure POP3 message size ltering: 1. Choose Tools, Send/Receive, Send/Receive Settings, De ne Send/Receive Groups. 2. Select a group to modify and click Edit. 3. From the Accounts bar, select the POP3 account for which you want to set a message size limit. 4. Select Download Complete Item Including Attachments, select the Download Only Headers For Items Larger Than Nn KB check box, specify the size limit, and click OK. To retrieve a message with a large attachment from a POP3 server, mark the message to be downloaded.
For details on using remote mail with POP3 accounts, see the section Working with Message Headers in 15, Receiving Messages Selectively.
Scheduling Send/Receive Synchronization
You can schedule synchronization for each send/receive group separately, giving you quite a bit of control over when Outlook 2007 processes your Inbox, Outbox, and other folders for synchronization. You can con gure Outlook 2007 to process each send/receive group on a periodic basis and to process speci c groups when you exit Outlook 2007. For example, you might schedule the All Accounts group to synchronize only when you exit Outlook 2007, even if you scheduled a handful of other groups to process messages more frequently during the day. Because you can create as many groups as needed and can place the same account in multiple groups, you have a good deal of exibility in determining when each account is processed.
Simplify with Cached Exchange Mode
If you use an Exchange Server account, con gure the account to use Cached Exchange Mode (keep a local copy of the mailbox) and avoid the issue of synchronization altogether. With Cached Exchange Mode enabled, Outlook 2007 handles synchronization on the y, adjusting to online or of ine status as needed.
For a discussion of Cached Exchange Mode, see the section Con gure Cached Exchange Mode in 3, Con guring Outlook Pro les and Account. Also see 41, Con guring the Exchange Server Client.
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Sending and Receiving Messages
Con guring Send/Receive Schedules
Follow these steps to con gure synchronization for each send/receive group: 1. Choose Tools, Send/Receive, Send/Receive Settings, De ne Send/Receive Groups. 2. In the Send/Receive Groups dialog box, select the group for which you want to modify the schedule. 3. In the Setting For Group area, select Schedule An Automatic Send/Receive Every n Minutes, and then specify the number of minutes that should elapse between send/receive events for the selected group. Set this option for both online and of ine behavior. 4. If you want the group to be processed when you exit Outlook 2007, select Perform An Automatic Send/Receive When Exiting. You can use a combination of scheduled and manually initiated send/receive events to process messages and accounts. For example, you can specify in the Send/Receive Group dialog box that a given group (such as All Accounts) must be included when you click Send/Receive or press F9 and then con gure other accounts to process as scheduled. Thus, some accounts might process only when you manually initiate the send/receive event, and others might process only by automatic execution. In addition, you can provide an overlap so that a speci c account processes manually as well as by schedule simply include the account in multiple groups with the appropriate settings for each group.
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