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Disabling Scheduled Send/Receive Processing
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On occasion, you might want to disable scheduled send/receive events altogether. For example, assume that you re working of ine and don t have a connection through which you can check your accounts. In that situation, you can turn off scheduled send/receive processing until a connection can be reestablished. To disable scheduled send/receive processing, choose Tools, Send/Receive, Send/Receive Settings, Disable Scheduled Send/Receive. Select this command again to enable the scheduled processing.
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This section of the chapter provides an explanation of additional options in Outlook 2007 that control messaging features and tasks. You can specify how you want to be noti ed when new mail arrives, con gure how Outlook 2007 connects for e-mail accounts that use dial-up networking, and control the formatting of Internet and international e-mail messages.
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Setting Up Noti cation of New Mail
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You might not spend a lot of time in Outlook 2007 during the day if you re busy working with other applications. However, you might want Outlook 2007 to notify you when you receive new messages. Outlook 2007 adds new Desktop Alert features to provide you with noti cation of the arrival of new messages. These options and additional noti cation options are located in the Advanced E-Mail Options dialog box (refer to Figure 8-6):
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Play A Sound Select this option to have Outlook 2007 play a sound when a new message arrives. By using the Change System Sounds option in Control Panel, you can change the New Mail Noti cation sound to use a .wav le of your choosing. Brie y Change The Mouse Cursor Select this option to have Outlook 2007 brie y change the pointer to a mail symbol when a new message arrives. Show An Envelope Icon In The Noti cation Area Select this option to have Outlook 2007 place an envelope icon in the system tray when new mail arrives. You can double-click the envelope icon to open your mail. The icon disappears from the tray after you read the messages. Display A New Mail Desktop Alert (Default Inbox Only) Enable this option to
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have Outlook 2007 display a pop-up window on the desktop when a new message arrives. If you enable this last option, click Desktop Alert Settings to display the Desktop Alert Settings dialog box (see Figure 8-13). In this dialog box, you specify the length of time the alert remains on the desktop and the alert s transparency value. Click Preview to preview the alert.
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Figure 8-13. Con gure alert settings with the Desktop Alert Settings dialog box.
Using Message Alerts
If you enable the Display A New Mail Desktop Alert option, Outlook 2007 displays the alert for each new message. In most cases, that s more than you need. Instead, you probably want Outlook 2007 to alert you only when you receive certain messages, such as those from people in your Contacts folder, from a speci c sender, or with certain words
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Sending and Receiving Messages
in the subject. So instead of enabling this option globally, you might prefer to create a rule that causes the alert to be displayed when the rule res. There are two rule actions you can use to generate alerts:
Display A Desktop Alert This action causes Outlook 2007 to display a desktop alert when the rule res. The alert persists on the desktop for the period of time you have set for the alert in the Outlook 2007 Advanced E-Mail Options dialog box. Display A Speci c Message In The New Item Alerts Window With this action, you
can specify a message that appears in the New Item Alerts window (see Figure 814). The window persists on the desktop until you close it.
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Figure 8-14. The New Item Alerts window displays text you specify.
Which action you use depends on whether you want a custom message to appear for the alert and whether you want the alert to persist until you close it or appear and then go away. To create an alert rule using one (or both) of these actions, create the rule as you would any other and select the alert action you want to use.
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