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To create a rule that displays a New Item Alert, you can use the rule template Display Mail From Someone in the New Item Alert Window.
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For more details about working with message rules, see 11.
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If you create an alert rule that uses the Display A Desktop Alert action, it s likely that you will not want Outlook 2007 to display an alert for all messages. You should choose Tools, Options; click E-Mail Options; click Advanced E-Mail Options; and clear the Display A New Mail Desktop Alert option. If you use the Display A Speci c Message In The New Item Alert Window option, you might want to leave that enabled, which causes Outlook 2007 to display a desktop alert for all messages and to display the New Item Alerts window for those messages that re the rule.
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Controlling Dial-Up Account Connections
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The Mail Setup tab of the Options dialog box (choose Tools, Options) includes options that determine how Outlook 2007 connects when processing mail accounts that use dial-up networking:
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Warn Before Switching An Existing Dial-Up Connection Select this option to have
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Outlook 2007 warn you before it disconnects the current dial-up connection to dial another connection speci ed by the account about to be processed. This warning gives you the option of having Outlook 2007 use the current connection instead of dialing the other one.
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Always Use An Existing Dial-Up Connection Select this option to have Outlook 2007 use the active dial-up connection instead of dialing the one speci ed in the account settings. Automatically Dial During A Background Send/Receive When this option is selected, Outlook 2007 dials without prompting you when it needs to perform a background send/receive operation. Hang Up When Finished With A Manual Send/Receive When this option is selected, Outlook 2007 hangs up a dial-up connection when it completes a manual send/receive operation (one you initiate by clicking Send/Receive). 8
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Formatting Internet and International Messages
The Mail Format tab of the Options dialog box (choose Tools, Options) provides access to settings that control how Outlook 2007 processes Internet and international messages.
Setting Internet Format
To control how Outlook 2007 formats messages sent to Internet recipients, click Internet Format on the Mail Format tab to open the Internet Format dialog box, shown in Figure 8-15.
Figure 8-15. Use the Internet Format dialog box to control the format of outgoing Internet messages.
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Sending and Receiving Messages
The following list explains the options in the Internet Format dialog box:
When Sending Outlook Rich Text Messages To Internet Recipients, Use This Format Use this drop-down list to specify how Outlook 2007 converts rich-text
messages when sending those messages to Internet recipients.
Automatically Wrap Text At n Characters In this box, enter the number of
characters per line that Outlook 2007 should use for Internet messages.
Encode Attachments In UUENCODE Format When Sending A Plain Text Message When this check box is selected, attachments to messages sent as
plain text are encoded within the message as text instead of attached as binary Multipurpose Internet Mail Extensions (MIME) attachments. The recipient s e-mail application must be capable of decoding UUEncoded messages.
Restore Defaults Click this button to restore the Outlook 2007 default settings
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for Internet messages.
Setting International Options
Click International Options on the Mail Format tab to display the International Options dialog box (see Figure 8-16), which enables you to specify whether Outlook 2007 uses English for message headers and ags and controls the format for outgoing messages.
Figure 8-16. Use the International Options dialog box to con gure language options for Outlook 2007.
The International Options dialog box includes the following options:
Use English For Message Flags Select this check box to use English for
message ag text, such as High Priority or Flag For Follow-Up. If you use a different language and this option is not selected, message ags appear in the selected language instead of in English.
Managing Messages and Attachments
Use English For Message Headers On Replies And Forwards When you re using
a non-English version of Outlook 2007, you can select this check box to display message header text such as From, To, or Subject in English instead of in the default language.
Auto Select Encoding For Outgoing Messages Select this check box and then
Preferred Encoding For Outgoing Messages Use this drop-down list to specify
the encoding character set Outlook 2007 should use for outgoing messages. Select the setting to take into account the requirements of the majority of messages you send (based on their destination and the language options you use).
Auto Select Encoding For Outgoing VCards Select this check box and then
choose a preferred encoding option from the drop-down list to specify the encoding character set for outgoing vCards.
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