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In many instances, however, it s necessary to save attachments to disk. For example, you might receive a self-extracting executable containing a program you need to install. In that case, the best option is to save the le to disk and install it from there. You can save attachments using either of these methods: If you re using the Reading Pane, right-click the attachment in the message and choose Save As. Choose File, Save Attachments if you want to save one or more attachments or if the Reading Pane is not available. This option is handy when you want to save all attachments.
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Although Outlook 2007 maintains your messages in your store folders, occasionally you might need to save a message to a le. For example, you might want to archive a single message or a selection of messages outside Outlook 2007 or save a message to include as an attachment in another document. You can save a single message to a le or combine several messages into a single le. To save one or more messages, open the Outlook 2007 folder in which the messages reside, and then select the message headers. Click File, Save As, Save As; then specify the path, le name, and le format.
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When you save a single message, Outlook 2007 gives you the option of saving it in one of the following formats:
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Text Only Save the message as a text le, losing any formatting in the original
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Outlook Template Save the message as an Outlook 2007 template that you can
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use to create other messages.
Outlook Message Format Save the message in MSG format, retaining all formatting and attachments within the message le.
Unicode character set.
HTML Save the message in HTML format, storing the images in a folder that you can view with a Web browser. MHT les Save the message in MHT (MIME HTML) format as a single le with all
its resources (such as images). When you save a selection of messages, you can store the messages only in a text le, and Outlook 2007 combines the body of the selected messages in that text le. You can then concatenate the various messages (that is, join them sequentially) into a single text le. You might use this capability, for example, to create a message thread from a selection of messages.
Con guring Message Handling
Outlook 2007 provides several options that enable you to control how Outlook 2007 handles and displays messages. In the E-Mail Options dialog box (refer to Figure 8-18), you can change either of these two settings:
After Moving Or Deleting An Open Item Use this option to control what action
Outlook 2007 takes when you move or delete an open item, such as a message. You can set Outlook 2007 to open the previous message, open the next message, or return to the Inbox without opening other messages.
Remove Extra Line Breaks In Plain Text Messages Select this check box to have
Outlook 2007 automatically remove extra line breaks from plain-text messages that you receive. Clear the check box to leave the messages as they are.
Moving and Copying Messages Between Folders
Managing your messages often includes moving them to other folders. For example, if you re working on multiple projects, you might want to store the messages related to each speci c project in the folder created for that project. The easiest method for moving a message between folders is to drag the message from its current location to the new location. If you want to copy a message instead of moving it, right-click the message, drag it to the folder, and then choose Copy.
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Outlook Message Format Unicode Save the message in MSG format with the
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Sending and Receiving Messages
If you can t see both the source and destination folders in the folder list or if you prefer not to drag the message, you can use a different method of moving or copying. Select the message in the source folder and choose Edit, Move To Folder or Copy To Folder, depending on which action you need. Outlook 2007 displays a dialog box in which you select the destination folder. You can also select one or more messages, click the Move To Folder button on the toolbar, and then choose a destination folder for the messages.
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