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Limitations on styling Excel 2007 spreadsheets
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Although Excel 2007 tables provide a lot of additional functionality, you are limited in your ability to do page layout on an Excel 2007 object in your message. Neither of the Table Tools tabs (Design and Layout), which contain commands used to apply styles to tables, are available when an Excel 2007 object is selected. If you want to use the tools in Outlook 2007 to format your tables, you can create an Excel spreadsheet with your data and then copy the completed information to an appropriately sized Outlook 2007 table. You can then apply the Outlook 2007 built-in styling effects to the table.
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Using Tables
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On the Design tab, shown in Figure 9-13, specify the table style, colors, borders, and options, such as whether a header row is used, as described here:
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Table Style Options You can apply speci c effects to individual rows, such as
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Header Row, Total Row, First Column, or Last Column. You can also choose to have rows, columns, or both banded in alternating colors to make your data stand out.
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Table Styles You can select a visual table style from the built-in gallery, modify the current style, or create a new table style. Shading and Borders effects can be applied to a selection of cells. Draw Borders This group contains commands to format the Line Style, Line
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Weight, and Pen Color. You can also draw a new table or erase existing table cells and content. You can also click the dialog box launcher to display the Borders And Shading dialog box and con gure these options.
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Figure 9-13. You can apply a variety of style options to a table by using the Design tab commands.
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You can use the commands on the Layout tab, shown in Figure 9-14, to insert and delete cells and con gure how the data is displayed inside table cells.
Figure 9-14. Use the Layout tab to manage cells and format the information they contain.
The Layout tab contains these command groups:
Table You can select all or part of the table, view gridlines (or turn them off), and
display the Table Properties dialog box.
Rows & Columns Rows and columns can be inserted and deleted using these commands. Clicking the Insert Cells dialog box launcher lets you specify the direction to shift existing cells when inserting new ones. Merge These commands let you merge cells, split cells, or split the table into multiple tables. Cell Size You can specify the size of individual cells, distribute rows or cells evenly, or choose AutoFit. Click the dialog box launcher to display the Table Properties dialog box, and then set the size, alignment, text wrapping options, and margins for the cell. Alignment You can choose from nine preset alignment options (top left, top right, center, bottom right, and so on) for the selected table text. Text can be
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written from left to right, top to bottom, or bottom to top using the Text Direction command. Cell margins for the entire table can be set here as well.
Data You can sort the table information, convert the table to text, or insert a formula using those commands. To have the header row repeat on tables that span multiple pages, select the header row in the table, and then click Repeat Header Rows.
Working with Quick Tables
The Quick Tables gallery is your personal gallery of tables that you can quickly insert into your messages. This can be simply an empty table formatted exactly the way you want or a complete table with not only a custom look but data as well. Once you have customized the appearance of a table, you can save it as a Quick Table so that you can easily re-create the format and style of frequently used tables. To create a Quick Table, follow these steps: 1. Insert a table into a message, format it, and then enter any content you want to be contained in your Quick Table (headings, for example). 2. Select the table (or part of it), and on the Insert tab, in the Table group, click Table, choose Quick Tables, and then click Save Selection To Quick Tables Gallery. 3. In the Create New Building Block dialog box, give the table a name, and then click OK. The Quick Table is now listed in the Quick Tables gallery for easy use. If you want the table to appear in a different gallery, such as Text Box or Quick Parts, select the gallery name in the Gallery drop-down list. (Some galleries are available only in the Building Blocks Organizer, shown in Figure 9-15.) You can assign a category to the table in the Category drop-down list. (This category is visible only in the Building Blocks Organizer.) The Options drop-down list selections have no effect on Quick Tables.
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