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You can t follow (open) a hyperlink in a message you re composing by clicking the hyperlink. This action is restricted to allow you to click the hyperlink text and edit it. To follow a hyperlink in a message you re composing, hold down the Ctrl key and click the hyperlink.
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You have another option for inserting a hyperlink in a message: 1. Position the insertion point where you want to insert the hyperlink.
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2. On the Insert tab, in the Links group, click Hyperlink to display the Insert Hyperlink dialog box, shown in Figure 9-31. (If you select text to use for the link, that text is automatically inserted in the Text To Display box.)
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Figure 9-31. Use the Insert Hyperlink dialog box to insert a hyperlink and con gure link settings.
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The options displayed in the Insert Hyperlink dialog box vary according to the type of hyperlink you re inserting, as explained in the following sections.
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Inserting Hyperlinks to Files or Web Pages
To insert a hyperlink to a le or Web page, select Existing File Or Web Page in the Link To bar. Then provide the following information in the Insert Hyperlink dialog box:
Text To Display In this box, type the text that will serve as the hyperlink in the
message. Outlook 2007 underlines this text and changes its color to indicate the hyperlink.
Look In In this area, you can specify the location that Outlook 2007 should
display the contents of. You can choose from these options:
Current Folder If you are linking to a le, select Current Folder, and then use this
drop-down list to locate and select the le on the local computer or on the network.
Browsed Pages To insert a hyperlink to a page you ve recently viewed in your
Web browser, click Browsed Pages. The document list in the dialog box changes to show a list of recently browsed pages.
Recent Files If you want to insert a hyperlink to a le you ve used recently, click
Recent Files to view a list of most recently used les in the document list of the dialog box.
Address Type the local path, the Internet URL, or the UNC path to the le or Web site in this box. ScreenTip Click this button to de ne an optional ScreenTip that appears when the recipient s mouse pointer hovers over the hyperlink (when viewed in Microsoft Internet Explorer version 4.0 or later).
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Beyond Simple Text Messages
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View custom ScreenTips
Even though you can add custom ScreenTips using Outlook 2007, they cannot be seen in e-mail messages. Custom Screen Tips actually require Internet Explorer (version 4.0 or later). To see the ScreenTips you add in Outlook 2007, you have to use Outlook Web Access (OWA) with Exchange Server or rst save the e-mail message as an HTML le and then view it in Internet Explorer.
Bookmark Click this button to select an existing bookmark in the speci ed document. When the recipient clicks the hyperlink, the document opens at the bookmark location. Target Frame Click this button to specify the browser frame in which you want
the hyperlink to appear. For example, choose New Window if you want the hyperlink to open in a new window on the recipient s computer.
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TROUBLESHOOTING
Recipients of your messages can t access linked les
If you re setting up a hyperlink to a local le, bear in mind that the recipient probably won t be able to access the le using the le s local path. For example, linking to C:\Docs\ Policies.doc would cause the recipient s system to try to open that path on his or her own system. You can use this method to point the recipient to a document on his or her own computer. However, if you want to point the recipient to a document on your computer, you must either specify a UNC path to the document or specify a URL (which requires that your computer function as a Web server). The form of the UNC path you specify depends on the operating system of the recipient. In Microsoft Windows 2000 and later versions, you can specify a deep UNC path, such as \\<server>\<share>\<subfolder>\<sub-subfolder>\<document>.doc, where <server> is the name of the computer sharing the resource, <share> is the share name, <subfolder> is the name of a folder in the path to the le, and <document> is the name of the document to open. Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows Me, and Microsoft Windows NT are limited to \\<server>\<share>\<document>. In order for the deep hyperlink to work properly, however, the recipient must be using Windows 2000 or later.
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