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Before starting this process, you need stationery that uses your background image. For information about creating custom stationery, see Using Stationery to Customize Your Messages earlier in this chapter.
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To create your customized default new message, follow these steps: 1. To set a background for new messages, click Tools, Options, and then on the Mail Format tab, click Signatures And Fonts. In Theme Or Stationery For New HTML Message, choose the stationery containing the background you want to use. 2. Open a new, blank e-mail message, and then verify that the background speci ed in the stationery is applied. 3. On the Options tab, in the Themes group, select the theme that contains the settings you want to use. Alternatively, you can manually con gure any theme settings that you want to customize. 4. Select a style set (or format any text styles you want to customize). 5. When you are satis ed with the settings for new messages, on the Format Text tab, in the Styles group, click Change Styles, and then click Save As Default.
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Using Signatures
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Outlook 2007 supports two types of signatures that you can add automatically (or manually) to outgoing messages: standard signatures and digital signatures. This chapter focuses on standard signatures, which can include text and graphics, depending on the mail format you choose.
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To learn about digital signatures, which allow you to authenticate your identity and encrypt messages, see Protecting Messages with Digital Signatures in 14.
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Outlook 2007 can add a signature automatically to your outgoing messages. You can specify different signatures for new messages and for replies or forwards. Signatures can include both text and graphics as well as vCard attachments. Both rich-text and HTML formats support business cards and graphics in messages. If your signature contains graphics and you start a new message using plain-text format, the graphics are removed, although any text de ned by the signature remains. When you start a message using plain-text format, business cards are attached but not included in the body of the message. Why use signatures Many people use a signature to include their contact information in each message. Still others use a signature to include a favorite quote or other information in the message. Regardless of the type of information you want to include, creating and using the signature is easy.
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Use multiple signatures
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You can create a unique signature for each e-mail account, and use one signature for new messages and a different one when you reply to or forward a message. When you send a message, Outlook 2007 appends the appropriate signature to the outgoing message.
De ning Signatures
To de ne a signature, you use the Outlook 2007 Mail Format options. If you want to include a graphic, check before you start to ensure that you already have that graphic on your computer or that it s available on the network. Follow these steps to create a signature: 1. In Outlook 2007, choose Tools, Options, and then select the Mail Format tab. 2. Click Signatures to open the Signatures And Stationery dialog box, and then click New. 3. In the New Signature dialog box, specify a name for the signature as it will appear in Outlook 2007, and then click OK. 4. In the Signatures And Stationery dialog box, click the signature you just created in the Select A Signature To Edit list. 5. In the Edit Signature area, type the text you want to include in the signature, and then use the toolbar to format the text, as shown in Figure 9-46.
Using Signatures
Figure 9-46. Format the text of your signature in the Edit Signature area of the Signatures And Stationery dialog box.
To insert a picture, click the Picture icon. In the Insert Picture dialog box, select the picture, and then click Insert. To insert a hyperlink, click the Hyperlink icon. In the Insert Hyperlink dialog box, select the location to link to, type the text to display (if needed), and then click Insert. 6. When you have nished with the signature, click Save. 7. Create other signatures if desired, and then click OK to close the Signatures And Stationery dialog box.
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