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Flagging Outgoing Messages
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With Outlook 2007, you can ag outgoing messages for follow-up for yourself, the recipient, or both. So, the capability to ag an outgoing message lets you set a reminder on the message to follow up on the message yourself. For example, you might send an e-mail message to a coworker asking for information about a project. The follow-up ag could remind you in a week to follow up if you haven t had a response. You can also ag a message to generate a reminder on the recipient s computer. Use the following steps to ag a message you send: 1. With the message form open prior to sending the message, on the Message tab on the Ribbon, in the Options Group, click Follow Up, and then click Add Reminder to open the Custom dialog box, shown in Figure 10-5. 2. In the Flag To drop-down list, select the text you want to include with the ag, or type your own text in this box. 3. If you want to include a due date and a subsequent reminder, select the date in the Due Date drop-down list, which opens a calendar that you can use to select a date. Alternatively, you can enter a date, day, time, or other information as text in the Due Date box.
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Figure 10-5. Select the ag text or type your own message in the Custom dialog box.
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4. Click OK, and then send the message as you normally would. Follow these steps to ag a message for follow-up on the recipient s computer: 1. Open a new message form, and then click Follow Up in the Options group on the Message tab. 2. Choose Flag For Recipients to open the Custom dialog box. 3. Verify that the Flag For Recipients option is checked, and then select the followup action in the Flag To drop-down list. 4. Specify a reminder, and then click OK. 5. Complete the message, and then send it.
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Viewing and Responding to Flagged Messages
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A ag icon appears next to the message header for agged messages in the message folder. If you have con gured Outlook 2007 to display the Reading Pane, the ag text appears in the InfoBar. The ag icons also help you to identify agged messages regardless of whether the Reading Pane is displayed. You can sort the view in the folder using the Flag column, listing all agged messages together to make them easier to locate. To view the ag text when the Reading Pane is turned off, simply open the message. The ag text appears in the message form s InfoBar. Outlook 2007 has no special mechanism for processing agged messages other than the reminders previously discussed. You simply call, e-mail, or otherwise respond based on the ag message. To change the ag status, simply click the ag, or right-click a agged message and then choose Flag Complete. To remove the ag from the message, right-click a agged message, and then choose Clear Flag.
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Flagging Contact Items
You can ag contact items as well as messages, marking them for follow-up or adding other notations to an item. For example, you might ag a contact item to remind yourself to call the person by a certain time or date or to send documents to the contact. A ag you add to a contact item shows up in all contacts views, but it isn t always readily apparent for instance, the ag shows up as text in Address Cards and Detailed Address Cards views, as shown in Figure 10-6. In other views, Outlook 2007 uses a ag icon, as shown in Figure 10-7. As you can for messages, you can use one of the Outlook 2007 prede ned ags to mark a contact item, or you can specify your own ag text.
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