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The ag icon does not appear in Business Cards view. In some of the other views, you can use the Field Chooser to add the Follow Up Flag eld to the view.
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Figure 10-6. You can ag contacts as well as messages.
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Figure 10-7. You can list items in the Contacts folder by ag.
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Flagging a contact is easy just right-click the contact, choose Follow Up, and then select a follow-up date. To assign a custom ag to a contact item, follow these steps: 1. Right-click the contact item, choose Follow Up, and then choose Custom. 2. In the Custom dialog box, select the ag type in the Flag To drop-down list, or type in your own text. 3. Specify the due date and time. 4. If desired, add a reminder, and then click OK. Outlook 2007 uses the same icons for agged contact items as it does for messages. A red ag icon indicates a pending action, and a check mark indicates a completed action. To change the ag status for a contact item, right-click the item, and then choose Mark Complete or Clear Flag.
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To help you organize information, Outlook 2007 allows you to customize various message folder views. By default, Outlook 2007 displays only a small selection of columns for messages, including the From, Subject, Received, Size, Flag, Attachment, and Importance columns.
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For details on how to add and remove columns from a folder view to show more or less information about your messages, see Working with the Standard Outlook Views in 4.
10 Finding and Organizing Messages
You can easily sort messages using any of the column headers as your sort criterion. To view messages sorted alphabetically by sender, for example, click the column header of the From column. To sort messages by date received, click the column header of the Received column. Click the Attachment column header to view all messages with attachments. In addition to managing your message view by controlling columns and sorting, you can group messages based on columns. Whereas sorting allows you to arrange messages in order using a single column as the sort criterion, grouping allows you to display the messages in groups based on one or more columns. For example, you might group messages based on sender, and then on date received, and nally on whether they have attachments. This method helps you locate messages more quickly than if you had to search through a message list sorted only by sender. Grouping messages in a message folder is a relatively simple process: 1. In Outlook 2007, open the folder you want to organize. 2. Right-click the column header, and then choose Group By This Field if you want to group based only on the selected eld. Choose Group By Box if you want to group based on multiple columns.
Filtering a View Using Categories
As explained in 5, Creating and Using Categories, the addition of color categories in Outlook 2007 makes it very easy to identify speci c messages or types of messages. For example, you might categorize messages you receive from speci c people so that you can see at a glance that a message is from a particular person. In some situations, you might want to customize a view so that you see only messages that have certain categories. For example, assume that you have categorized messages for two projects, each with a unique category. Now you want to view all messages from both projects. The easiest way to do that is to lter the view so that it shows only messages with those two categories assigned to them. You can do that using a custom view or a search folder. Both of these methods are explained in the section Viewing Selected Categories Only in 5.
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