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If you have only one account, or an Exchange Server account and one or more POP3 accounts, you have only one Inbox to choose as the target for the rule. IMAP accounts, however, use their own Inbox folders, meaning that you can apply rules to these accounts separately from your Exchange Server and POP3 accounts. For example, if you have an Exchange Server account, two POP3 accounts, and an IMAP account in the same pro le, you ll see two Inboxes listed as possible targets for the rule: one for the Exchange Server and POP3 accounts and one for the IMAP account.
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2. Specify when the rule applies that is, when a message is received or when it is sent. 3. Specify the conditions that de ne which messages are processed for example, account, sender, priority, or content. 4. Specify the action to take for messages that meet the speci ed conditions for example, move, copy, or delete the message; change its priority; ag it for followup; or generate a reply. 5. Create other message rules to accomplish other tasks as needed, including possibly working in conjunction with other rules. 6. Set the order of rules as needed.
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You have con icting message rules
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Outlook 2007 support for multiple accounts, combined with the ability to use both client-side and server-side rules, can pose certain problems. For example, assume that you have a POP3 account that delivers messages to your Exchange Server mailbox rather than to a local store. Also assume that you create a client-side rule to process certain POP3 messages but that you also have a server-side rule for processing messages. The server-side rule takes precedence because the client-side rule doesn t execute until the message arrives in the Inbox, even though the message came through your computer before it was placed in your Exchange Server mailbox. Thus the message is processed by the server-side rule, potentially bypassing the local rule. If the server-side rule deletes the message, for example, the message will never make it to your personal folders to allow the client-side rule to act on it. The order of rule precedence is important for the same reason two rules, even on the same side, can perform con icting actions. Keep this in mind when you re creating rules and working with non Exchange Server accounts that store messages in your Exchange Server mailbox.
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When you specify multiple conditions for a rule, the rule combines these conditions in a logical AND operation that is, the message must meet all of the conditions to be considered subject to the rule. You also can create rules that use a logical OR operation, meaning that the message is subject to the rule if it meets any one of the conditions. For details, see Creating Rules That Use OR Logic later in this chapter.
Creating and Using Rules
The following steps guide you through the more speci c process of creating a message rule: 1. In Outlook 2007, choose Tools, Rules And Alerts to display the Rules And Alerts dialog box. 2. In the Apply Changes To This Folder drop-down list, select the folder to which you want to apply the rule. If you have only one Inbox, you don t need to make a selection. 3. Click New Rule to display the wizard page shown in Figure 11-3.
Figure 11-3. To create a rule, you can use a template or start from scratch.
4. If you want to use a template to create the rule, select the template from the list, and then click Next. To create a rule from scratch, choose Check Messages When They Arrive or Check Messages After Sending, and then click Next. 5. In the Step 1: Select Condition(s) list in the top half of the wizard page shown in Figure 11-4, select the conditions that de ne the messages to which the rule should apply. For template-based rules, a condition is already selected, but you can change the condition and add others as necessary. 6. In the Step 2: Edit The Rule Description area of the wizard page (see Figure 11-4), click the underlined words that specify the data for the conditions. For example, if you re creating a rule to process messages from a speci c account, click the word speci ed, which is underlined, and then select the account in the Account dialog box. Click OK, and then click Next.
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