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Processing Messages Automatically
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Figure 11-4. Select the conditions to de ne the messages to which the rule will apply.
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7. In the Step 1: Select Action(s) area of the new wizard page, select the actions that you want Outlook 2007 to apply to messages that satisfy the speci ed conditions. For example, Figure 11-5 shows a rule that moves messages to a speci ed folder if they meet the rule condition.
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Figure 11-5. Select the actions that Outlook 2007 should take for messages that meet the rule s conditions.
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8. In the Step 2: Edit The Rule Description area of the wizard page, click each underlined value needed to de ne the action, and then specify the data in the resulting dialog box. Click OK to close the dialog box, and then click Next. 9. In the Step 1: Select Exception(s) (If Necessary) area of the wizard page, select exceptions to the rule if needed, and specify the data for the exception conditions, as shown in Figure 11-6. Click Next.
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Figure 11-6. You can specify exceptions to the rule to ne-tune message processing.
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10. On the nal page of the Rules Wizard, shown in Figure 11-7, specify a name for the rule as you want it to appear in Outlook 2007.
Figure 11-7. Con gure a name and options for the rule.
11. Select options according to the following list, and then click Finish:
Run This Rule Now On Messages Already In Inbox Select this check box if you want Outlook 2007 to apply the rule to messages that you have already received and that currently reside in the Inbox folder in which the rule applies. For example, if you have created a rule to delete messages from a speci c recipient, any existing messages from the recipient are deleted after you select this check box and click Finish to create the rule. Turn On This Rule Select this check box to begin applying the rule you have created.
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Create This Rule On All Accounts Select this check box to apply the rule to all applicable folders. For example, if you have three folders listed in the Apply Changes To This Folder drop-down list at the top of the initial Rules Wizard page, selecting this check box causes Outlook 2007 to apply the rule to all three folders instead of only the selected folder.
For more details on using rules in various folders, see the following section, Applying Rules to Speci c Folders or All Folders.
Note
To create a rule that operates on all messages, don t specify a condition that Outlook 2007 must check. Outlook 2007 prompts you to verify that you want the rule applied to all messages.
Applying Rules to Speci c Folders or All Folders
When you rst open the Rules And Alerts dialog box, it displays the rules that have already been de ned for your pro le, both client-side and server-side, as shown earlier in Figure 11-2. You might recall that you use the Apply Changes To This Folder dropdown list at the top of the dialog box to select the folder for which you want to create or modify a rule. Regardless of the folder you select, the rules list in the dialog box always displays your server-side rules. The client-side rules that appear in the list depend on the folder you select. The list for a selected folder contains only the client-side rules for that particular folder, unless you ve copied a rule to multiple folders or created a rule expressly for all folders. To apply a rule to a speci c folder, select that folder in the Apply Changes To This Folder drop-down list when you begin creating the rule. To apply a rule to all folders, select the Create This Rule On All Accounts option at the completion of the wizard (as explained in the preceding section).
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Copying Rules to Other Folders
By default, Outlook 2007 doesn t create rules for all folders; instead, it creates the rule only for the selected folder. If you have created a rule for one folder but want to use it in a different folder, you can copy the rule to the other folder. Follow these steps to do so: 1. Choose Tools, Rules And Alerts to open the Rules And Alerts dialog box.
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