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Using Microsoft s IRM Service
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To con gure Outlook 2007 to use the IRM service and send IRM-protected messages, follow these steps: 1. Open Outlook 2007 and start a new message. With the message form open, choose Microsoft Of ce Button, Permission, Do Not Forward. 2. If you do not have the IRM add-on installed, Outlook 2007 displays the dialog box shown in Figure 14-29. Choose Yes, I Want To Sign Up For This Free Trial Service From Microsoft and click Next.
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Figure 14-29. Choose Yes and click Next to start the enrollment process.
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3. The wizard asks if you already have a Microsoft Passport. If so, choose Yes and click Next to open a sign-in dialog box and enter your Passport credentials. If not, choose No and click Next; then follow the prompts to obtain a Microsoft Passport. 4. After you obtain a Passport and click Next, Outlook 2007 displays the page shown in Figure 14-30. Choose Standard to obtain a certi cate that you can use on your own computer. Choose Temporary if you need a certi cate only for a limited time, such as when you are working from a public computer. Then click Next, Finish to complete the process.
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Figure 14-30. You can choose between a standard certi cate and a temporary one.
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You can download a certi cate for a given Passport 25 times or to 25 computers.
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5. After the IRM certi cate is installed on your computer, Outlook 2007 returns you to the message form. The InfoBar in the form displays a Do Not Forward message, as shown in Figure 14-31, indicating that the message is protected by IRM.
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Figure 14-31. The InfoBar indicates when a message is protected by IRM.
6. Address the message and add the message body and attachments, if any, as you would for any other message. Then send the message.
Viewing IRM-Protected Messages
If you attempt to view an IRM-protected message without rst obtaining a certi cate, Outlook 2007 gives you the option of connecting to Microsoft s service to obtain one. After the certi cate is installed, you can view the message, but Outlook 2007 indicates in the InfoBar (both Reading Pane and message form) that the message is restricted (see Figure 14-32). The commands for forwarding, copying, and printing the message are disabled.
Figure 14-32. The InfoBar in the Reading Pane indicates that a message is restricted.
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Working with Multiple Accounts
It s possible that you use more than one Microsoft Passport. If you have more than one Passport and need to choose between them when you send or view an IRM-protected message, open the message form for sending or viewing and choose Microsoft Of ce Button, Permission, Manage Credentials to open the Select User dialog box, as shown in Figure 14-33. Choose an account and click OK to use that account for the current message.
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Figure 14-33. You can select from multiple accounts to restrict messages or view restricted messages.
If you have only one account con gured on the computer and want to add another account, click Add to start the Service Sign-Up Wizard and download a certi cate for another e-mail address and corresponding Microsoft Passport.
Receiving Messages Selectively
Understanding Remote Mail Options . . . . . . . . . . . . . . 367 Working with Message Headers . . . . . . . . . . . . . . . . . . 370
Selective Downloading for POP3 Using Send/Receive Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
ike earlier versions of Microsoft Outlook , Microsoft Of ce Outlook 2007 includes a feature called remote mail that allows you to manage your e-mail messages without downloading them from the server. Although you might not believe that you need yet another way to retrieve your messages, remote mail offers advantages that you ll come to appreciate over time.
Originally, remote mail was primarily a feature for Microsoft Exchange Server, but other e-mail accounts can take advantage of similar capabilities (which, for the sake of simplicity, this chapter refers to generically as remote mail). For example, with Post Of ce Protocol 3 (POP3), Internet Message Access Protocol (IMAP), and Hypertext Transfer Protocol (HTTP) accounts, you can download just message headers to review your messages before downloading the message bodies and attachments. The process is similar for all these types of accounts, although POP3 and Exchange Server accounts offer additional options. This chapter focuses speci cally on using remote mail for non Exchange Server accounts. It explains how to set up your system to use remote mail for IMAP, HTTP, and POP3 accounts; how to manage your messages through remote mail; and how to use alternatives to remote mail, such as send/receive groups.
For detailed information about con guring and using the remote mail feature for Exchange Server accounts, see Using Remote Mail in 43.
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