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Click View, Current View, and then By Category. In the Navigation Pane, select Customize Current View, and then select Filter. Click More Choices, and then click the Category button. Select the category or categories you want to display, and then click OK. Click OK twice more to exit the dialog boxes.
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For more information about categories, see 5, Creating and Using Categories.
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As an experienced user of Windows, you probably need little if any explanation of how to print. So rather than focusing on basic printing commands, this section offers some insight into why you might print from the Contacts folder and what your options are when you do print. Why print If you re like most people, you probably try to work from your computer as much as possible and reduce the amount of paper you generate. The completely paperless of ce is still a distant goal for most people, however, and there will be times when you want to print your contacts list. For example, you might need to take a copy of your contacts with you on a business trip, but you don t have a notebook computer. A hard copy of your contacts is the solution. Outlook 2007 supports several prede ned styles that allow you to print contact information using various formats, including preprinted sheets for several popular day planners. You can print a single contact entry, a selection of entries, or all entries. To print a selection (one or more), rst select the contact entries to print by holding down the Ctrl key and clicking each one. If you want to print all contacts, choose Edit, Select All, and then choose File, Print to open the Print dialog box, shown in Figure 18-21.
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Figure 18-21. You can select several prede ned styles in the Print dialog box.
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In the Print Style area of the Print dialog box, you can select one of ve print styles, each of which results in a different printed layout. You can use the styles as listed, modify them, or create new styles. To modify an existing style, select the style, and then click Page Setup to display the Page Setup dialog box, which resembles the one shown in Figure 18-22.
Figure 18-22. Modify a print style in the Page Setup dialog box.
Use the Format tab of this dialog box to specify fonts and shading and to set options such as printing a contact index on the side of each page, adding headings for each letter, and setting the number of columns. Use the Paper tab to select the type of paper, such as a preprinted sheet for your day planner, as well as to set up margins, paper source, and orientation. Use the Header/Footer tab to add a header, a footer, or both to the printout. If you need a custom layout but don t want to modify the existing styles, you can create your own style. In the Print dialog box, click De ne Styles to display the De ne Print Styles dialog box, shown in Figure 18-23. Select a style to use as the basis for your new style, and then click Copy to open the Page Setup dialog box. Modify settings as needed, and then click OK to save the new style. Outlook 2007 uses the same name but pre xes the name with Copy Of (Copy Of Card Style, for example). You can change the name in the Style Name box in the Page Setup dialog box.
Figure 18-23. Select a style to copy in the De ne Print Styles dialog box.
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For a detailed discussion of printing in Outlook 2007 and creating custom print styles, see Printing in Outlook in 27.
Custom Contact Printing with Word
Although Outlook 2007 provides several features for printing, your capability to customize the way the printed documents look is rather limited. You can overcome this limitation by using Of ce Word 2007 rather than Outlook 2007 to print contacts. You have considerable control over how a Word 2007 document looks and is printed, making Word 2007 an excellent tool for custom printing. You can copy data from Outlook 2007 to Word 2007 manually, but it s much more ef cient to use a macro to automate the process and make custom contact printing a one-click process. Because the process requires macros and macros haven t yet been covered in detail, refer to 27, Creating Custom Views and Print Styles, which includes a section that explains how to print contacts using Word 2007. It also includes sample macro code that you can tailor to your speci c needs.
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