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Creating and Managing Your Contacts
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A vCard presents contact information as an electronic business card that can be sent through e-mail. vCards are based on an open standard, allowing any application that supports vCards to share contact information. In addition to sending a vCard as an attachment, you also can include it with your message signature. When you receive a message with a vCard attached, a paper clip icon appears in the Reading Pane to indicate the attached vCard. Use one of the following methods to add the data in the vCard as a contact entry: In the Reading Pane, select the paper clip icon, and then click the le name that appears. If you ve opened the message, right-click the business card icon in the message, and then choose Open. After you can view the information sent in the vCard, click Save & Close to add the information to your contacts list.
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You can drag a vCard from a message to your Contacts folder to add the contact information.
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As mentioned earlier, one way to send contact information to someone else is to attach the contact entry to a message as a vCard. You can use this method to share your own contact information or to share one or more other contact entries with another person. Follow these steps to attach a vCard to a message: 1. In the Contacts folder, select the contact item you want to send as a vCard. 2. Choose Actions, Send Full Contact, In Internet Format (vCard). Outlook 2007 opens a new message form with the contact entry attached as a vCard. 3. Specify an address, complete the message as you would any other, and then click Send to send it.
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The second method of sharing a contact is useful when you want to share your own contact information. Rather than attaching it to a message, you can have Outlook 2007 send it along with your message signature. This ensures that the vCard is sent with all outgoing messages.
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Sharing Contacts
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You can attach text (such as a favorite quote) and graphics to each outgoing message as part of your signature. For complete details on using signatures with Outlook 2007, see Using Signatures in 9.
Follow these steps to add your contact information as a vCard to your message signature: 1. Create your own contact entry if you have not already done so. 2. Click Tools, Options. 3. Click Mail Format and then Signatures. 4. Click New. 5. Enter a name for your signature. 6. Click Business Card. 7. Browse to your own business card, and then click OK. 8. In the Signatures And Stationery dialog box, shown in Figure 18-29, add other information as needed.
Figure 18-29. Use the Signatures And Stationery dialog box to add text, graphics, and a vCard to your outgoing messages automatically.
From now on, your contact information will be attached to outgoing messages.
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9. Click OK twice.
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Creating and Managing Your Contacts
Note
To prevent signatures from being added to your outgoing messages, choose Tools, Options, and then click the Mail Format tab. Select None in the New Messages dropdown list.
Saving a Contact Entry as a vCard
In addition to sending vCards as e-mail attachments, Outlook 2007 allows you to save a contact entry to a le as a vCard. You might do this if you want to link to vCards on a Web site so that others can download the vCards directly rather than receiving a message with the vCards attached. Or perhaps you want to save a large number of contacts as vCards and send them to someone on a Zip disk or other removable media rather than through e-mail. Follow these steps to save a contact item as a vCard le: 1. Open the contact item that you want to save as a vCard. 2. In Windows Vista , click the Microsoft Of ce Button, click Save As, and then click Export To vCard File. In Microsoft Windows XP, click File, Save As. In the Save As type drop-down list, select vCard Files (*.vcf). 3. Type a name in the File Name box, and then click Save.
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