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Understanding What Business Contact Manager Can Do
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Figure 19-5. You have the option of creating a new database or using an existing one.
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Where Is Business Contact Manager
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As you rst start to use Business Contact Manager, you might not need to know where it s located on your computer. But as time goes on, and you need to perform other tasks such as backing up your database, you ll want to know where its les are located. Setup installs Business Contact Manager by default into the \Program Files\Microsoft Small Business\Business Contact Manager folder. This main folder stores the Business Contact Manager core executables and dynamic-link libraries (DLLs), as well as support les such as templates, scripts, icons, and documentation. The following subfolders contain additional items:
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HomePage This folder contains the default HTML page, icons, and graphic les used in the Business Contact Manager home page. ImportUtility This folder contains the les that support import and export
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operations between Business Contact Manager and other business management applications such as Act! and QuickBooks.
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SetupBootstrap This folder contains the setup program for Business Contact
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Manager.
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<language>\WelcomeMessage This folder contains the HTML information page that Business Contact Manager displays when rst selected.
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The Business Contact Manager database, however, is stored within the user pro le information:
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click Next. After the database is created, click Finish and you re ready to start setting up your business items, as explained in the section Working with Business Contacts later in this chapter. First, however, you might want to know a little more about Business Contact Manager.
19 Using Microsoft Business Contact Manager
Business Contact Manager database This database is stored in the user pro le
account, speci cally in the \Users\<username>\AppData\Local\Microsoft\ Business Contact Manager folder, which also contains the Cache, Con g, and Logs folders.
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Adding and Removing Business Contact Manager for a Pro le
When Business Contact Manager is installed on a computer, you receive a Startup page asking whether you want to enable it (see Figure 19-6) the rst time you open Outlook 2007 with a pro le that doesn t include Business Contact Manager. (If the Startup page shown in Figure 19-6 is not automatically displayed, you can also initiate the Business Contact Manager Startup wizard by selecting Con gure Business Contact Manager on the Outlook Help menu.) Simply click Next and follow the prompts. If no database already exists, one is automatically created; if a database exists, you are prompted to select an existing one or create a new one (as explained in the section Con guring Business Contact Manager, earlier in this chapter, and shown in Figure 19-5).
Figure 19-6. Business Contact Manager prompts you to select either Express or Advanced installation.
If you decide you don t want to use Business Contact Manager with a particular pro le after it is enabled, you can close Business Contact Manager easily enough. Open the folder list (by clicking the Folder List icon at the bottom of the Navigation Pane), rightclick the Business Contact Manager branch, and choose Close Business Contact Manager. Outlook 2007 removes the folders from the folder list and removes the Business Contact Manager related commands from the Outlook 2007 menu. This method affects only the current pro le; it does not remove Business Contact Manager entirely from the computer, nor does it affect other pro les.
Using the Business Contact Manager Interface
You can add a Business Contact Manager database to a new pro le or to an existing one. If you choose the former approach, simply create a new Outlook 2007 pro le that contains your existing Outlook 2007 data. When you start Outlook 2007 with that pro le, Outlook 2007 asks if you want to use Business Contact Manager. Click Yes to add it to the pro le. If you click No, Outlook 2007 will not add a database to the pro le. However, you can add one manually. To add or restore a Business Contact Manager database to an existing pro le, follow these steps: 1. Open the Mail tool from Control Panel (Classic View) or right-click the E-Mail (Microsoft Of ce Outlook) icon on the Start menu and choose Properties. 2. Click Show Pro les and select the pro le to which you want to add Business Contact Manager; then click Properties. 3. Click Data Files and in the Outlook Data Files dialog box, click Add. 4. Select Business Contact Manager Database and click OK. 5. To add an existing database, select Use An Existing Database and select the database previously used with the pro le. To create a new database, choose the Create A New Database option. Then click Next and click Close. 6. Click Close and click OK to close the remaining dialog boxes. Start Outlook 2007 and verify that your Business Contact Manager data and folders are now available in Outlook 2007.
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