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You can save a report to a Word 2007 document or an Of ce Excel 2007 document and edit the report in those applications. The next section explains how.
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After you create a report, you can print it, but you might also want to save the report to disk so you can edit it, send it to someone else, or put it in on a Web site. Business Contact Manager can save reports only as a .bcr (a Business Contact Manager Report) format. However, you can export the report to Excel 2007 format. You can also send the report to someone else in e-mail as an Excel 2007 worksheet. To save a report as an Excel 2007 le, click the Excel icon (Export To Excel) on the Report toolbar, and Business Contact manager opens a new Excel 2007 worksheet containing the report information. To save this worksheet to disk, click the Microsoft Of ce Button, select Save As, specify a le name, and then click Save.
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To send the report in e-mail as an Excel le, click the icon on the toolbar that looks like a paper clip and envelope (with a ScreenTip that displays Send E-Mail With Report As Excel Attachment). Business Contact Manager opens a new e-mail message and attaches the report as an Excel (.xls) le.
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At some point, you will probably want to print a report. Business Contact Manager gives you the capability to print reports, although the options are somewhat limited. To print a report, open the report; modify it as needed; and choose File, Print or click the Print button on the toolbar. Business Contact Manager opens a standard Print dialog box you can use to select a printer and set the number of copies to print. Just click OK to print the report to the selected printer.
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Importing and Exporting Information
If you are just starting to organize your business information in electronic format, you probably have to enter most of it manually in Business Contact Manager creating contacts, accounts, and sales opportunities yourself. If you ve been using other solutions to keep track of this information and now want to move to Business Contact Manager, you can import data from those other applications to Business Contact Manager and save quite a bit of time.
Importing Contacts or Accounts
Business Contact Manager can import data from other applications. You can import data from Act!, Excel 2007, Microsoft Of ce Access 2007, Microsoft List Builder Contacts, Microsoft Sales Leads, QuickBooks, Outlook Contacts, other Business Contact Manager databases, or any application that can export to a comma-separated value (.csv) le. All options except the Act! 4.0, 5.0 Database option prompt you to specify a le from which to import. Importing from Act! requires that you have Act! installed on your computer. To import data, choose Business Contact Manager, Database Tools, Import And Export to open the Business Data Import And Export Wizard. Click Import a File and click Next. Choose the data source (see Figure 19-37) and click Next.
Importing and Exporting Information
Figure 19-37. Choose the source for importing data to Business Contact Manager.
The following example imports contacts from an Of ce Access 2007 database: 1. Choose Business Contact Manager, Database Tools, Import And Export to open the Business Data Import And Export Wizard. Click Import A File and click Next. 2. Choose Access Database and click Next; then click Browse to locate and select the Access 2007 database (.mdb or .accdb) le containing your contact list and click Open. Specify how you want duplicates handled, and then click Next. 3. In the Business Data Import And Export Wizard page, shown in Figure 19-38, select the table from which you want to import data, select Business Contacts as the destination to import the contacts as business contacts, or choose Accounts to import the contacts as accounts.
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