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6. Specify the exported le and the export options. The export options control how Outlook 2007 handles items that have duplicates in the target le. You can choose to overwrite duplicates, create duplicates in the le, or not export duplicate items.
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Figure 20-33. When you re importing items, you must select the folder to be imported from the .pst le, whether to include subfolders, and the target folder.
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6. Click Finish to complete the import process.
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Managing Time Zones
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Outlook 2007 gives you a great deal of exibility when it comes to time zones on your calendar. You can change time zones easily and even add a second time zone to the calendar. If you work for a corporation that has multiple of ces in different time zones, being able to quickly reference your calendar with various zones can make scheduling simpler.
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To work with time zones, use the Time Zone dialog box, shown in Figure 20-34. To open this dialog box, right-click the Time Bar and choose Change Time Zone. (Alternatively, choose Tools, Options, click Calendar Options, and then click Time Zone.)
Figure 20-34. You can set the current time zone and display a second time zone.
Managing Time Zones
In the Time Zone dialog box, you can specify a label for the current time zone, which is displayed above the Time Bar on your calendar. You can also set the time zone you want to use by selecting it in the Time Zone drop-down list, and you can specify whether to automatically adjust for daylight saving time.
Note
Changing the time zone in the Time Zone dialog box has the same effect as changing the time zone by using the Date And Time dialog box through Control Panel (Classic View).
When you change the time zone, the time of your appointments adjusts as well. Your appointments stay at their scheduled time in the original time zone but move to the appropriate time in the new time zone. For example, an appointment scheduled for 10:00 A.M. in the GMT+2 time zone will move to 8:00 A.M. if the time zone is changed to GMT (Greenwich Mean Time). Appointments are scheduled in absolute time, regardless of the time zone.
Using Two Time Zones
To add a second time zone to your calendar, follow these steps: 1. In the Time Zone dialog box, select the Show An Additional Time Zone check box. 2. Assign a label to the second time zone. This step is not necessary, but it can help to avoid confusion later on. (If your rst time zone does not already have a label, adding one now will allow you to easily distinguish between the two.) 3. In the second Time Zone drop-down list, select the second time zone. 4. Select the Adjust For Daylight Saving Time check box if you want Outlook 2007 to make this adjustment. 5. Click Swap Time Zones to swap the current time zone with the second time zone. This feature is useful if you travel between corporate of ces in different time zones. Figure 20-35 shows the calendar after these changes have been applied.
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Figure 20-35. The calendar displays both time zones in the Time Bar under their respective labels.
Managing Your Calendar Effectively
Your Outlook 2007 calendar can help you track your appointments and events and facilitate your collaboration with coworkers, vendors, and clients. To maximize the value of the Outlook 2007 calendar, you will want to provide as much detail in the information you enter as you can. In addition to simply marking the dates and times of scheduled appointments and events, the calendar information will serve as a quick reference to key points in your work ow, projects, and goals. In addition, the interface features (such as Categories and Automatic Formatting) can provide valuable visual and cognitive cues to the nature and importance of your calendar information.
Use color categories for quick identi cation. Outlook 2007 has combined color and category labeling of appointments and events and allows you to de ne the name of each category and the color associated with it. By de ning a set of categories that ts the categories of events, appointments, and information you will be storing in your calendar, you can make it easy to mark (and later identify) the nature and signi cance of items in your calendar at a glance. These user-de ned color categories can provide you with visual cues that help you identify calendar items, tasks, and e-mail that are related such as a departmental project or rolebased recurring activities. The color categories in Outlook 2007 are contained in your default data le; thus for users of Microsoft Exchange Server, your color categories are available regardless of which computer you log on from. Use automatic formatting to format items based on user-selectable criteria. In
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