barcode recognition vb.net Figure 21-3. You can use the Scheduling page to add meeting attendees and view their schedules. in C#

Encoder PDF417 in C# Figure 21-3. You can use the Scheduling page to add meeting attendees and view their schedules.

Figure 21-3. You can use the Scheduling page to add meeting attendees and view their schedules.
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Figure 21-2. In the Select Attendees And Resources dialog box, you can add the names of the individuals you re inviting to your meeting.
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Scheduling Meetings and Resources
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Select the correct address list
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Can t nd the attendee you re looking for, and you know that attendee is in the address book Make sure that the correct address list is selected in the Address Book drop-down list. By default, the GAL, which shows all names from your Exchange Server organization, is selected (if you re running Outlook 2007 with Exchange Server). It is possible to change the default address list, however, and yours could be set to something else.
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Scheduling a Meeting
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After you have added the names of the individuals you want to invite, the Scheduling page on the meeting form displays free/busy information for all the people you selected. In Figure 21-4, the Scheduling page shows information for the meeting organizer (you), required attendees, and optional attendees.
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Figure 21-4. The Scheduling page shows the attendees you selected along with their free/busy times.
The icons you see beside each name have the following meanings:
Icon Description The magnifying glass icon indicates the meeting organizer. The arrow icon indicates a required attendee. The icon containing the letter i indicates an optional attendee. The building icon indicates a scheduled resource.
Sending a Meeting Request
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Specify free/busy server location
Outlook 2007 queries the free/busy time of each attendee based on the settings you have con gured for that purpose. As you ll see in 36, Sharing Calendars, you can con gure Outlook 2007 to check Microsoft Of ce Online, another globally speci ed free/busy server, and individual servers speci ed with each contact. These all work in conjunction with Exchange Server, if it is present.
After you have identi ed a time slot that ts everyone s schedules, you can schedule the meeting for a particular time slot using the Meeting Start Time and Meeting End Time drop-down lists. If you want Outlook 2007 to t the meeting into the next available time slot, click AutoPick Next. By default, AutoPick selects the next time slot in which all attendees and at least one resource are free.
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Con gure the AutoPick feature
To change the default actions of AutoPick, click Options on the Scheduling page, and then make your choices on the AutoPick menu. You can set AutoPick to select the next time slot in which all attendees and all resources are free, the next time slot in which all attendees and at least one resource are free (the default), a time slot in which only required attendees are free, or a time slot in which required attendees and at least one resource are free.
You can specify whether the Scheduling page s display of free/busy information should show only working hours (the default) or the entire day. To de ne working hours for your calendar, choose Tools, Options, and then click Calendar Options. To set displayed hours for a meeting, click the Options button on the Scheduling page and set or clear the Show Only My Working Hours option. Working hours are a way of displaying your time in the Calendar folder and controlling which hours are displayed on the Scheduling page. In most cases, including nonworking hours on the Scheduling page would become unmanageable. After you have selected all the attendees, found an available time slot, and lled in all the necessary details on the message form, click Send on the form to send the meeting request to the attendees.
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Scheduling Meetings and Resources
Scheduling a Meeting from the Contacts Folder
If it s more convenient, you can initiate meeting requests from the Contacts folder instead of the Calendar folder. Right-click the contact entry for the person you want to invite to a meeting, and then choose Create, New Meeting Request To Contact. The meeting form opens, with the contact s name in the To box. From here, you can select more attendees and enter meeting details such as subject and location. If the contact entry contains an address for an Internet free/busy server (on the Details tab of the contact entry, in the Address box of the Internet Free/Busy area), you can download the contact s free/busy information by clicking Options on the Scheduling page and then selecting Refresh Free/Busy Information. You can also download the contact s free/busy information from Microsoft Of ce Online, if the contact uses that service, or from another free/busy server if one is speci ed in the Free/Busy Options dialog box. (This will be explained in detail in 36, Sharing Calendars. )
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