Viewing and Customizing the Tasks Folder in Visual C#

Printing PDF 417 in Visual C# Viewing and Customizing the Tasks Folder

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Figure 22-12. Modify or create custom automatic formatting rules in the Automatic Formatting dialog box.

Follow these steps to create a new rule: 1. In the Automatic Formatting dialog box, click Add. This creates a new rule named Untitled. 2. Type a title for the rule, and then click Font. Use the resulting Font dialog box to specify the font characteristics you want Outlook 2007 to use for tasks that meet the rule s conditions. Click OK to close the Font dialog box. 3. Click Condition to open the Filter dialog box, shown in Figure 22-13. Specify the criteria for the condition. For example, select Due in the Time drop-down list, and then select In The Next 7 Days. This speci es that you want Outlook 2007 to use the font selections from step 2 to format any tasks that are due within the next seven days.

4. Use the More Choices and Advanced tabs to set other conditions as needed, and then click OK. 5. Add other rules as needed. Click OK to close the Automatic Formatting dialog box, and then click OK to close the Customize View dialog box. You can create fairly complex rules using the Filter dialog box, which can help you organize and identify speci c types of tasks. Also note that you can change the order of the rules in the Automatic Formatting dialog box by using the Move Up and Move Down buttons. Outlook 2007 applies the rules in order from top to bottom, so it s possible for one rule to override another.

Outlook 2007 provides a few options that control the appearance of items in the Tasks folder, reminders, and other task-related elements. To set these options, choose Tools, Options. On the Preferences tab of the Options dialog box, the Reminder Time option speci es the default reminder time for tasks. This option is set to 8:00 A.M. by default, but you can change the time if you want perhaps you d prefer to see reminders at 10:00 A.M. instead. Keep in mind that this setting is the default that Outlook 2007 uses for task reminders when you create a task, but you can change the reminder time for individual tasks as needed.

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If you click Task Options, Outlook 2007 displays the Task Options dialog box, which includes the following options:

Keep Updated Copies Of Assigned Tasks On My Task List Select this option to have Outlook 2007 keep a copy of assigned tasks in your Tasks folder and update their status when assignees make changes to the tasks. Send Status Reports When Assigned Tasks Are Completed Select this option to

have Outlook 2007 send status reports to you when tasks that you assigned to someone else are completed.

set a reminder on tasks with due dates. Outlook 2007 bases the timer on the task s due date and the reminder time speci ed in the Options dialog box.

Outlook 2007 provides a few other ways to work with tasks in addition to the Tasks folder. The following sections explain how to set up and track tasks in the task list area of the To-Do Bar, the Daily Task List, and in Outlook Today view.

The To-Do Bar is a new interface feature in Outlook 2007, and the task list is a component of the To-Do Bar. Figure 22-14 shows the To-Do Bar with the task list at the bottom. By default, Outlook 2007 shows only subject, category color indicators, and ag status for tasks in the task list, but as you expand the width of the To-Do Bar, other columns appear. You can add and remove columns as needed. To do so, right-click the column header bar above the task list, and then choose Custom. In the Customize View dialog box, click Fields to open the Show Fields dialog box, where you can specify the columns to include in the view and their order. You can modify tasks directly in the task list just as you can in the Tasks folder, depending on the view settings you ve speci ed. For example, if you ve turned on in-cell editing, you can make changes to a task simply by clicking it and typing the needed changes. You can mark a task as completed, change the Actual Work value, change the due date, and so on. The task list is, in this respect, no different from the Tasks folder. The primary bene t of the task list is that it allows you to work with your tasks in a single window along with the other tools in the view.