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Figure 22-14. The task list appears at the bottom of the To-Do Bar.
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To show or hide the task list in the To-Do Bar, choose To-Do Bar from the View menu, and then choose Task List from the cascading menu.
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You can use the same methods that you use to create tasks in the Tasks folder to create a new task in the task list. Right-click in the empty area of the task list, and then choose New Task or New Task Request, depending on whether you re creating the task for yourself or assigning it to someone else. If both the Show New Item Row option and incell editing are enabled, you can click the Type A New Task row between the rst task in the list and the column header to create a new task. Alternatively, you can click the arrow next to the New button on the Standard toolbar and then choose Task to create a new task.
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Changing the Task List s View
Outlook 2007 offers six views for the task list, and you can create custom views, as well. To change the view, right-click in an empty area of the task list, choose Arrange By, and then select a view. You can also click on a column header in the task list and choose a view.
Working with Tasks in Outlook Today
4, Working In and Con guring Outlook, explains how Outlook Today gives you quick access to a useful selection of data. Outlook Today view is shown in Figure 22-15. The Calendar area displays meetings and events scheduled for the current day (and for subsequent days, if space allows). The Messages area indicates the number of unread messages in your Inbox, messages in the Drafts folder, and unsent messages in the Outbox. The Tasks area lists your tasks.
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Figure 22-15. Outlook Today offers quick access to a range of information. For more information about using Outlook Today, see Working with the Standard Outlook Views in 4.
You can t create a task by clicking in the Tasks area of Outlook Today, but you can click the arrow next to the New button on the toolbar and then choose Task to create a new task. To modify a task, click the task s name in the list to open the task form. Mark a task as completed by selecting the check box next to its name.
Using the Daily Task List
Outlook 2007 adds a new way to manage tasks through the Daily Task List, which optionally appears at the bottom of the calendar, as shown in Figure 22-16. The Daily Task
Managing Tasks Effectively
List shows the list of tasks that are due on the selected day. You can work with the tasks in the Daily Task List much as you can with the tasks in the To-Do Bar.
Figure 22-16. The Daily Task List resides at the bottom of the calendar.
Managing Tasks Effectively
Tasks are one of the Outlook 2007 features that many people overlook, spending their time instead primarily in the Inbox, Contacts, and Calendar folders. Nevertheless, tasks can be extremely useful and a powerful productivity and work ow tool. If you haven t used tasks before, spend the time to become familiar with them. When you are comfortable using tasks, the following tips will help you make the most of them:
Really use them. Tasks won t do you much good if you just put a few on your task
list and then don t really use them. Instead, use tasks in Outlook 2007 for all of your daily, weekly, and monthly tasks. Make sure to set progress status as you go along and mark tasks as complete when you complete them.
Use task assignment. Outlook 2007 tasks can be a great tool for helping you
organize your day and get your job done. Task assignment extends that bene t across your team or workgroup. Get your group in the habit of using tasks, and then start using task assignment across the group to manage tasks.
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To turn the Daily Task List on or off, choose Daily Task List on the View menu, and then choose Normal or Minimized to show the list. When the Daily Task List is displayed, you can click the Minimize button at the far-right edge of the Daily Task List column bar to minimize it. Likewise, when the Daily Task List is minimized, click the Restore button to display it.
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