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Designing and Using Forms
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In Figure 28-6, the Compose page of the standard message form is ready for editing. When you click Edit Read Page, the Read area of the form appears for editing, as shown in Figure 28-7.
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Figure 28-6. This standard Compose area is ready for editing.
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Figure 28-7. The Read area for a message item looks similar to the Compose area.
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Because this is a standard form, a number of controls are already on the form. For example, the text box control for the body of the message is the largest element on the form. This control is bound to an Outlook 2007 eld. The following section examines elds and what they mean to an Outlook 2007 solution; working with controls is discussed in Adding and Arranging Controls later in this chapter.
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Outlook Fields
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An Outlook 2007 eld represents a discrete unit of information that is intelligible to Outlook 2007, such as the Bcc and To elds in an e-mail message. You don t need to tell Outlook 2007 that e-mail messages have these elds they are already included in the standard form. Outlook 2007 provides a number of elds that you can use, and you can also add new elds. In theory, an unlimited number of elds are available, but the most common practice is to use a generous number of the built-in elds and a judicious
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Creating Custom Forms from Standard Forms
number of new, user-de ned properties. For now, this discussion focuses on the elds already available to you. Because it provides so many built-in elds, Outlook 2007 groups them to make it easier to nd the ones you need. For example, some elds, such as To, From, Subject, Importance, Expires, Due By, Created, Size, and Attachment, are particular to e-mail messages. Other elds, such as City, Children, and Birthday, are associated with Outlook 2007 contacts. You can, however, use elds from other forms to suit your needs on any form you re designing for example, Outlook 2007 doesn t prevent you from adding a Birthday eld to an e-mail form. You can nd more information about user-de ned elds in the Microsoft Knowledge Base article How to Work with User-De ned Fields in Solutions in Outlook 2002, at support.microsoft.com/kb/290656. Although this article was written for an earlier version of Microsoft Outlook, the information in the article applies to later versions, including Outlook 2007. When you work with a form, you can view the available elds in the Field Chooser, shown in Figure 28-8. To display the Field Chooser (if closed), click the Field Chooser button to the right of the Edit Read Page button; clicking this button shows or hides the Field Chooser. In the Field Chooser, the elds are organized by categories and displayed in a list. You can choose a category in the drop-down list and then search in the body of the Field Chooser for the elds you need.
Figure 28-8. The Field Chooser allows you to view and choose the elds available for use.
Item Types and Fields
The scrollable list of elds shown in the Field Chooser in Figure 28-8 contains all the elds available for a form published in a certain folder. The standard item types come with a number of elds already de ned. For example, a mail message comes with To, Subject, Body, and Sent elds already de ned. Although you have the full range of elds available as you modify or create a form, you can speed your development time and decrease your effort by carefully selecting a standard form that most closely corresponds to the solution you re developing. This way, you can leverage as many built-in elds as possible. You ll learn how to represent these elds on your form using controls in the section Adding and Arranging Controls later in this chapter.
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Designing and Using Forms
Creating Custom Forms from Scratch
Working with standard forms is great if you want to build a solution that is directly related to one of the Outlook 2007 item types. However, you might need an Outlook 2007 form that isn t based on an item type at all. For example, you might want to create a form that allows users to report their work hours or initiate a purchase order. Although you could base these examples on a standard form, they could just as easily require a completely new form that you need to create. The good news is that creating a completely new form is easier than it sounds. In fact, Outlook 2007 doesn t really permit you to create forms completely from scratch, although you can certainly achieve the same effect. You have two ways to create a form that doesn t contain any built-in form elements: Modify a standard form by deleting all built-in interface elements from the form and adding your own. Modify a standard form by hiding the page that contains built-in interface elements and showing a new page that contains elements that you add. You ll learn how to add pages to forms in the next section. First let s look at how to break down a standard form to a blank form by removing built-in interface controls. The following steps show how to turn a standard post form (a form that is used to post a note into a folder) into a blank form: 1. Choose Tools, Forms.
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