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Managing Outlook Folders and Data
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The Home Page tab lets you assign a Web page as the default home page for a folder, as shown in Figure 30-10. By default, the Address eld is blank and the Show Home Page By Default For This Folder check box is not selected (which is different from how the tab appears in Figure 30-10). The Restore Defaults button resets the selections on the tab to the default values. Once a Web page is assigned, however, the Of ine Web Page Settings button is enabled, to check for updates and download the selected pages for of ine viewing.
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Figure 30-10. You can specify a Web page to be used as a default home page by the folder.
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Outlook s AutoArchive feature automatically archives items after a speci ed period, which can help you avoid having folders cluttered with old messages, tasks, and so on. You con gure archival properties on the AutoArchive tab of a folder s Properties dialog box. For details, see Con guring Automatic Archiving in 31.
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Outlook 2007 provides options for setting administration properties for each folder. To change these properties for a public folder, you must have owner permissions for that folder. In addition, for all but the Initial View On Folder option, you must be running Outlook 2007 with Exchange Server. The following options are available on the Administration tab:
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30 Initial View On Folder You can specify the view you see when you open a
folder. Your choices are Normal, Group By Form, Group By Subject, Group By Conversation Topic, and Unread By Conversation. The default view is Normal.
Drag/Drop Posting Is A This option lets you specify an item s format when you
drag the item to a public folder.
Using and Managing Folders
Add Folder Address To You can choose to have Outlook 2007 add the folder address to your Personal Address Book. You can then send e-mail directly to the folder. This Folder Is Available To You can specify the users who can access the folder.
You can select all users who have access permissions, or you can limit access to the owner.
Folder Assistant While working online, you can modify processing rules for new items posted to the public folder. Moderated Folder This option allows you to select moderators for this moderated
folder.
Folder Path You can specify the location of the folder.
Con guring Form Properties for a Folder
Outlook 2007 items are based on forms, which standardize how information is distributed to other users and stored in Outlook 2007. One example of a form is the contact form that Outlook 2007 provides when you create a new contact entry.
For more information about forms, see 28, Designing and Using Forms.
On the Forms tab of the Properties dialog box, you can set or view the following form properties for a folder:
Forms Associated With This Folder This item shows a list of forms in the Folder
Forms Library associated with the folder. By default, this item is blank.
Manage You can specify a form that you want to move to the Folder Forms
Library, thereby listing it in the Forms Associated With This Folder list. You also can click Manage to set up a new form in the Folder Forms Library.
Description Add a description of a form you select in the Forms Associated With This Folder list. You can change the description by clicking Manage, selecting the form, selecting Properties in the Forms Manager dialog box, and then changing the text in the Comments eld in the Form Properties dialog box. Click OK twice to save your changes. Allow These Forms In This Folder You can specify the types of forms you allow in the folder. (The folder must be a public folder.) You can specify that only forms from this list (Only Forms Listed Above) be allowed in the folder, or you can specify that Forms Listed Above And The Standard Forms or Any Form be allowed in the folder. If you select the Forms Listed Above And The Standard Forms option, forms such as messages, tasks, and even documents (for example, Microsoft Of ce Word 2007 les or Microsoft Of ce Excel 2007 worksheets) can be stored in the folder.
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Managing Outlook Folders and Data
Note
If you run Outlook 2007 with Exchange Server 2003, your folders might have public folders set up by system administrators or others who have folder creation privileges. In that case, you can administer permissions properties for these folders using the Permissions tab. For information about folder permissions, see Granting Access to Folders in 35.
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