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Using Advanced Find
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Figure 33-11. Use the More Choices tab to re ne the search.
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The following options are available on the More Choices tab: you are searching. You can type the categories separated by commas, or you can click Categories to open the Categories dialog box and then select categories.
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Only Items That Are Search for items by their read status (read or unread). Only Items With Search for items by their attachment status (one or more attach 33 Categories Specify the category or categories associated with the items for which
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ments or no attachments).
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Whose Importance Is Specify the importance (High, Normal, or Low) of the items for which you are searching. Only Items Which Specify the ag status of the items for which you are searching. Match Case Direct Outlook 2007 to match the case of the text you entered as the
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search criterion. Clear this check box to make the search case-insensitive.
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Size Specify the size criterion for the items in your search. You can select one of
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several options to de ne the size range in which the item must fall to match the search. The More Choices tab is the same for all Outlook 2007 items except the Files search item. With Files selected in the Look For drop-down list, the Only Items With option is not available. You can use the Advanced tab in the Advanced Find dialog box, shown in Figure 33-12, to create more complex searches. On this tab, select the elds to include in the search as well as the search conditions for each eld. You can build a list of multiple elds.
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Finding and Organizing Outlook Data
Figure 33-12. On the Advanced tab, select the elds to search and their search criteria.
Organizing Data
Searching for data and organizing data usually go hand in hand. One of the main motivations for organizing your data is that you want to be able to nd it easily. Even with perfect organization, however, you ll still need to perform searches now and then because of the sheer amount of data that might be involved. Outlook 2007 provides several ways to organize your data. Whereas other chapters focus on speci c ways to organize your Outlook 2007 items, this section provides an overview of ways you can organize certain types of items and points you to the appropriate chapters for additional information.
33
Organizing Your E-Mail
E-mail messages probably make up the bulk of your Outlook 2007 data. For that reason, organizing your messages can be a challenge. Outlook 2007 offers several features that will help you organize your messages so that you can nd and work with them effectively and ef ciently.
Search Folders
Search folders are the best means in Outlook 2007 to quickly organize messages without moving those messages around to different folders. A search folder looks and acts like a folder, but it s really a special type of view that displays in a virtual folder view all messages that t the search condition for the search folder. Search folders offer two main bene ts: They can search multiple folders, and they organize messages without requiring that the messages be moved from their current folder.
See Finding and Organizing Messages with Search Folders in 10 to learn more about search folders.
Organizing Data
Using Folders
Another great way to organize your e-mail messages is to separate them in different folders. For example, if you deal with several projects, consider creating a folder for each project and moving each message to its respective folder. You can create the folders as subfolders of your Inbox or place them elsewhere, depending on your preferences. You might even create a folder outside the Inbox named Projects and then create subfolders for each project under that folder.
For more information about creating and managing folders, see 30, Managing Outlook Folders and Data.
Using Rules
Rules are one of the best tools you have in Outlook 2007 for organizing messages. You can apply rules to selectively process messages moving, deleting, copying, and performing other actions on the messages based on the sender, the recipient, the account, and a host of other message properties. You can use rules in combination with folders to organize your e-mail messages. For example, you might use rules to automatically move messages for speci c projects to their respective folders. You can apply rules to messages when they arrive in the Inbox or any time you need to rearrange or organize.
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