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The Publish Calendar To Microsoft Online dialog box contains the following options:
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Time Span In this area, you can specify the range of calendar information by setting the Previous and Through Next options. Detail In this area, you can select the level of information detail that will be dis-
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played to users viewing your calendar:
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Availability Only Only the availability status of the time will be displayed as Free,
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Busy, Tentative, or Out Of Of ce.
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Limited Details Displays the availability status as well as the Subject line of calen-
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dar items.
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Full Details Includes availability status and all information associated with the
calendar items.
Show Time Within My Working Hours Only You can limit the display of calendar
information to only your working hours by selecting the Show Time Within My Working Hours Only check box. You can con gure your working hours by clicking the Set Working Hours link.
Permissions In this area, you can control the access to your published calendar: Restricted Access Limits access to your published calendar to people that you
invite (via e-mail).
Unrestricted Access Allows anyone to view your published calendar. Upload Method In this area, you can control the uploading of your calendar: Automatic Uploads Enables the automatic updating of your published calendar. Single Upload Enables the one-time publishing of your calendar with no further
updates.
Advanced By clicking the Show button in the Advanced area, you can elect to have private items also displayed and to have updates occur with the server s recommended frequency.
A Few Differences When Publishing to a WebDAV Server
If you are publishing to a WebDAV server instead of to Microsoft Of ce Online, the dialog box you ll see is slightly different from Figure 36-6: The dialog box title bar reads Publish Calendar To Custom Server. The dialog box contains a Location eld in which you type the URL location of the WebDAV server and the Web site or virtual directory where the calendar les (*.ics) are stored for example, http://server.domain.com/calendars.
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There is no Permissions area. After you publish your calendar to a WebDAV server, you will be prompted to send email invitations to others with whom you want to share your calendar information.
Managing Your Shared Calendar Information
If this is your rst connection to Microsoft Of ce Online, you will have to register for a Microsoft Windows Live ID (if you don t have one) and go through online registration for the Windows Live service before your calendar is published. You will be prompted to sign in to your Microsoft Of ce Online account, as shown in Figure 36-7.
Figure 36-7. Sign in to Microsoft Of ce Online to publish your calendar.
After your calendar has been published, you will be asked whether you want to send e-mail noti cations to people whom you want to access your calendar.
Note
When sending e-mail invitations to others to access your calendar, Outlook 2007 will include this notice: This calendar is shared with restricted permissions. To preview or subscribe to this calendar, you need to enroll the e-mail address to which this e-mail message was sent with a Windows Live ID account.
Your calendar information is now shared using Microsoft Of ce Online, and other users who have received your e-mail invitations can view that information.
Publishing to FTP, HTTP, and File Servers
You can also publish your free/busy schedule to another server using FTP, HTTP, or a share on a le server. For example, if you don t use Exchange Server in your company, you might set up a Web server on your network to enable users to publish and share their free/busy information. Using your own server eliminates the need to use the Microsoft Of ce Online service and the need for users to have a Microsoft Windows Live ID account (which is required to use the Microsoft Of ce Online service). You can publish to local or remote FTP or HTTP servers, making it easy to publish free/busy information to servers outside your organization. For example, you might work at a division that doesn t have its own Web server, but the corporate of ce does have a server that you can use to publish your free/busy information. Publishing to a le requires a share on your computer or on a local le server. However, that doesn t mean that users who need to access that free/busy information must be located on the
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