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Integrating Microsoft Outlook and Microsoft Project
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Overview of Microsoft Project . . . . . . . . . . . . . . . . . . . . 879 Integrating Your Outlook Calendar . . . . . . . . . . . . . . . . 889 Integrating Your Address Book . . . . . . . . . . . . . . . . . . . 890
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Keeping Track of Your Progress . . . . . . . . . . . . . . . . . . . 893 Integrating Communication Features . . . . . . . . . . . . . . 894
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oftware programs are designed to handle speci c tasks or sets of tasks. For instance, Microsoft Of ce Outlook 2007 provides tools to perform several tasks, including creating and managing e-mail, setting up to-do lists, and organizing your contacts. You can even use Of ce Outlook 2007 to assign tasks, manage meetings, and keep track of events. When you need to manage a project, however, you might want to look into a project management program such as Microsoft Of ce Project 2007.
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This chapter focuses on integrating Outlook 2007 and Of ce Project 2007. For instance, you ll learn how to set up a resource list in Project 2007 using Outlook 2007 contacts. In addition, you can use the Outlook 2007 reminder feature to send yourself alerts about tasks during a project s lifetime. Before you learn how to integrate Outlook 2007 and Project 2007, you rst need to look at what Project 2007 is and what you can do with it as a stand-alone program.
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Overview of Microsoft Project
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Project 2007 is an electronic project management tool. You can use Project 2007 to perform the following tasks: Create project plans Track projects from start to nish Capture important milestones during a project Use Budget Tracking to de ne a budget so project managers can allocate funds and track costs Send announcements to team contacts about the status of a project Use the Visual Report feature to create drill-down charts, graphs, and diagrams using Microsoft Of ce Excel 2007 and Microsoft Of ce Visio 2007
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38 Integrating Microsoft Outlook and Microsoft Project
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Point out potential and actual problems during the course of a project Schedule meetings with important people These are just a few examples of how Project 2007 makes it easy to view and manage your projects. Figure 38-1 shows one of the ways Project 2007 displays information related to your projects.
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Figure 38-1. Use Project 2007 to organize, manage, and track projects for you, your team, or your entire organization.
Now let s look at some basic project management considerations as well as Project 2007 tasks and how to perform them.
Project Management Basics
Almost everyone worker, homeowner, or organizational leader works on some type of project. Some common projects include the following: Creating marketing material for an upcoming product launch Writing and publishing a book or newsletter Planning fundraising activities Renovating a room in your home Starting a new business
Overview of Microsoft Project
Launching a Web site Managing employee training Depending on the project you manage, you might need to keep track of a few or several hundred details. For example, some projects are small enough that you need to keep track of only two or three employees, a few material resources (such as a load of gravel or a small shipment of computers), and a start and nish date. For larger projects, you might need to monitor not only your own employees but also the schedules of related rms employees and project budgets; you also might include milestones to ensure that your schedule stays on track. Some projects don t require a robust software tool such as Project 2007. For instance, if you re put in charge of only one small project that can be nished in less than a day, you can probably track the project more ef ciently with a scratch pad and pen. You shouldn t waste time starting Project 2007, entering new project criteria, mapping a Gantt chart, and then starting the project. Simply get the resources you need and nish the project as quickly as you can. Suppose that you are assigned multiple small projects, a few medium-sized ones, and a large project that must all be completed over several months, however. A project management tool such as Project 2007 can help ensure that you remember the details and maintain the schedule.
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