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You re having trouble viewing and printing tasks and dependencies for projects
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If you re having dif culties working with your projects, part of the problem might be that the project has grown too large, which can happen pretty easily. In this section, you learned how to create a simple project. This small project could easily grow into a large project if you expanded it to include marketing and advertisement tasks. In general, as you re creating your projects, you might want to consider breaking large tasks into smaller multiple tasks to make them more manageable. To do this, follow these steps:
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1. On the View menu, choose Gantt Chart. 2. Hold down Ctrl and click the row heading of each task you want to break out as a
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3. Right-click and choose Cut Task. 4. Choose File, New. 5. Click Blank Project to display a blank project. 6. Choose Edit, Paste to paste the tasks into the new project. 7. Click File, Save and type a le name for the new project. Click Save.
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Integrating Your Outlook Calendar
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With the Outlook 2007 calendar, you can set up, manage, view, and set reminders for important meeting dates, events, and other activities. When you re working in Project 2007, you can set Outlook reminders to alert you when tasks need to start or nish. To set an alert with an Outlook 2007 reminder, do the following: 1. In Project 2007, on the View menu, click Gantt Chart. 2. Select the task or tasks for which you want to set up reminders. Hold down the Ctrl key to select multiple tasks. 3. Choose View, Toolbars, Customize. Click the Commands tab, and then click Tools. Drag the Set Reminder button to a toolbar. Click Close. Click the Set Reminder button to display the Set Reminder dialog box.
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38 Integrating Microsoft Outlook and Microsoft Project
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4. Set the reminder options you want for the tasks. For example, to get a reminder two days before a task is scheduled to nish, type 2, select Days in the drop-down list, and then select Finish in the Before The n Of The Selected Tasks drop-down list. 5. Click OK.
Note
Project 2007 warns you if you try to set a Start reminder after a task is scheduled to start or try to set a Finish reminder after a task is scheduled to nish.
38
Integrating Your Address Book
After you create an address book in Outlook 2007, you don t need to waste time typing resource names each time a project plan requires them. Instead, just use an Outlook 2007 address book from within Project 2007 to add resource names, addresses, and e-mail information. This saves time and eliminates errors you might introduce when retyping resource information.
Creating a Resource List
A resource list is a list of names, distribution lists, or other contact information you use when assigning a task. For instance, if you want to assign a particular editor to edit your newsletter articles, you can add that editor s name to a resource list compiled from your Outlook 2007 Contacts folder and then assign that editor to the Edit Articles task. The following steps show how to create a resource list in Project 2007 using an Outlook 2007 address book: 1. In Project 2007, on the View menu, click Gantt Chart. 2. On the Standard toolbar, click Assign Resources to display the Assign Resources dialog box (see Figure 38-6). 3. Click the plus (+) sign to the left of Resource List Options. 4. Click Add Resources, and then click From Address Book to display your address book contacts. You can also select resources from Active Directory, such as conference rooms, video equipment, or other objects. 5. Select the resource you want to assign to project tasks. 6. In the Name list, select a resource name or distribution list and click Add to add this name to the resource list. You can use this name as a resource for any task in Project 2007.
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