Note in C#

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The following section shows how to use the Outlook 2007 e-mail features to send and receive messages concerning task assignments, reporting status, and reporting updates. It s assumed that the workgroup functionality of Project 2007 is installed on your and your recipients computers. To learn more about how to do this, consult the documentation that accompanies the Project 2007 and Project Server 2007 software. Note that because e-mail systems and networks differ, the speci c steps and features shown in this section might not work for your organization. Consult your network or e-mail administrator to nd out whether your e-mail or local area network (LAN) system can use the Project 2007 communication features.

Before you can assign tasks to other team members using the Project 2007 collaboration feature, you must con gure Project 2007 to allow delegation of tasks. In addition, your Project Server 2007 must be con gured to allow delegations. If you are not sure you can delegate tasks or if you have problems after following these steps, contact your system administrator for more information about your particular

organization s server. In addition to setting up the server information, you must ensure that your tasks have resources assigned to them. To allow team members (and yourself) to assign tasks to other team members, do the following: 1. Start Project 2007 if it is not already started. 2. Choose Tools, Options to open the Options dialog box. 3. Click the Collaborate tab. 4. From the Collaborate Using drop-down list, select Of ce Project Server 2007. 5. Type the path (Uniform Resource Locator [URL]) to the computer running Project Server 2007 (see Figure 38-9).

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Figure 38-9. Before you can delegate tasks to other team members, con gure Project 2007 to work with your company s Project Server 2007 computer.

6. Click Test Connection if you want to con rm that you typed the correct URL and that the server is working correctly. 7. Select the Allow Resources To Delegate Tasks Using Project Server check box. 8. Con gure other settings on this tab as needed. For more information, see the Project 2007 documentation. 9. Click OK to save your settings.

To delegate or publish tasks to other members, do the following: 1. Select the task you want to publish. 2. Right-click and choose Publish New And Changed Assignments. 3. Click OK when prompted to save the project. 4. Click Make Site Trusted if you need to specify that the server to which you are publishing is a trusted server. Note that if you are publishing to a Web site URL, you must make the Internet site trusted from within Internet Explorer before using Project 2007 to publish tasks.

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After your project gets under way, you will have slips in the schedule, updates to tasks, and other events that require you to modify your Project 2007 le. When these events occur, you need to update your team members appropriately, which you can do by using the Publish New And Changed Assignments feature, as follows: 1. In your project, update the task about which you want to publish a new or changed assignment. You cannot send an update unless the task has actually been updated rst. 2. Save your project. 3. Right-click a task and choose Publish New And Changed Assignments, and then click OK.

Project 2007 is designed to work with Outlook 2007 tasks. You can create a task in Outlook 2007 and then import that task into a project you are working on. This way, you do not have stray tasks in Outlook 2007 that should really be part of a project le. To import an Outlook 2007 task into a project, do the following: 1. Open Outlook 2007 and click the Task icon. 2. Create a new task and save it (see Figure 38-10). 3. Switch to Project 2007. 4. Choose Tools, Import Outlook Tasks. 5. Click Allow Access For 5 Minutes and click Yes if Outlook 2007 warns that another program is attempting to access e-mail addresses from your computer. 6. Select the check box next to the task you want to import in the Import Outlook Tasks dialog box, shown in Figure 38-11. 7. Click OK. If necessary, you can move the task to another row and indent it under another task.