create barcode with vb.net Working with Shared Documents in Visual C#.NET

Draw PDF417 in Visual C#.NET Working with Shared Documents

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Figure 40-5. Click the New Document item on the New menu to create a new document from the SharePoint site.
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Document options for each item in a document library are found in the item s dropdown menu. Position the mouse pointer over a document name, and a drop-down arrow appears. When you click the arrow, the Item drop-down menu appears. This menu was shown earlier in Figure 40-1. From this menu, you can edit the document (clicking the document name also has this effect); edit the document properties, which include the name and a descriptive title for the document; and delete the document from the library. The key features in a shared document library are the version control features. In Windows SharePoint Services, these features include the ability to check a document in and out as well as view its version history. When you check out a document, other users can no longer edit the document until you return it to the document library by checking it in. To check out a document, simply choose Check Out on the Item drop-down menu, as shown in Figure 40-6. Click OK when warned that you are about to check out the document. The icon in the Type column changes to display a green arrow to indicate that the document is checked out. After you specify that you want to check out the document, click the Item drop-down arrow again and click Edit In Microsoft Of ce
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Your newly created document will now be shown in the document library.
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40 Collaboration with Outlook and Windows SharePoint Services
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Word (or whichever application name appears). The document is downloaded to your computer and displayed in the application for editing. Perform your edits. Click the Microsoft Of ce Button and then Save to have Word 2007 save the document to the SharePoint site.
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Figure 40-6. Use this drop-down list to check out documents from your SharePoint site.
When you have nished editing, you can close the document on your system and then return to the SharePoint site and check in the document. Checking a document back in to the document library is handled from the same drop-down menu as checking out. Click the Item drop-down arrow, and then click Check In. The Check In page shown in Figure 40-7 is displayed. Enter any comments for the version history, and then click OK. A message box appears, asking whether you want to continue. Click Yes. The document is then checked in.
SIDE OUT
Force the check-in of a document
A user in the Administrator site group can force the checking in of a document even if another user has it checked out. This can be useful if a user checks out a document and forgets to check it back in and then leaves for the day, for example. An administrator can forcibly check the document back in so that other users can work with it. Changes made while the document was checked out might be lost in this case.
Working with Shared Documents
Figure 40-7. The Check In page is used to check in a document.
In the document library, choose Version History on the Item drop-down menu for a document. If version history is enabled for the document library, every time a document is checked in, it will appear in the version history, as shown in Figure 40-8. You can view each version of the document by hovering the mouse pointer over the date and time for a version and then clicking View. You also can restore a document by clicking the Restore option on this drop-down menu. You can delete old versions by clicking Delete Minor Versions.
SIDE OUT
Enable version history
Version history can be enabled from the Versions Saved page by clicking Site Actions and then clicking Site Settings on the right side of the screen. Under Site Administration, click Site Libraries And Lists, click Customize Shared Documents, and then click Versioning Settings. Specify the level of version history to retain in the Document Version History area, and then click OK when you have nished.
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