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If for some reason you don t want to receive the reply to your message, you can have the reply sent to someone else.
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Figure 42-5. Replies to your message will now be sent not to you but to the listed recipients.
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42 Using Outlook with Exchange Server
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To redirect a reply, follow these steps: 1. With the message form open, click the Message Options button in the Options group on the Message tab to open the Message Options dialog box. 2. Select the Have Replies Sent To check box; your name (the sender) is added as a recipient in the text box. 3. Delete your name from the text box, and either type each recipient s name (separated by semicolons) or click Select Names to select the names from the address book. Select each name in the list, click Reply To, and then click OK to have Outlook 2007 add those names to the Have Replies Sent To box. Click Close to save these options. Each recipient listed in the Have Replies Sent To box receives any replies to the selected message. Figure 42-5, shown earlier, shows the Message Options dialog box with redirected replies.
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Using Delivery and Read Receipts
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Delivery and read receipts are useful tracking features. The delivery receipt is sent to you when the message is delivered. The read receipt is sent when the message s status changes from unread to read. (This status can change automatically in the Reading Pane, when the recipient opens the message, or when the recipient right-clicks the message and chooses Mark As Read.) Delivery and read receipts are not supported on all mail clients. Most mail clients that do support them allow the recipient to choose not to send receipts, so you can t always rely on these receipts to con rm what you need to know. Figure 42-6 shows an example of a delivery receipt.
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Figure 42-6. Delivery receipts are returned when requested.
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Sending Messages
To set a delivery receipt, a read receipt, or both for a message, follow these steps: 1. In the message form, click the Message Options button in the Options group on the Message tab to open the Message Options dialog box, shown in Figure 42-7.
Figure 42-7. You can request receipts in the Message Options dialog box.
2. Select the Request A Delivery Receipt For This Message check box, the Request A Read Receipt For This Message check box, or both. 3. Click Close. You can set up your mail to request delivery and read receipts by default for each message you send out. To do so, follow these steps: 1. In Outlook 2007, choose Tools, Options to open the Options dialog box. 2. On the Preferences tab, click E-Mail Options, and then click Tracking Options to open the Tracking Options dialog box. 3. In the For All Messages I Send, Request area, select Read Receipt, Delivery Receipt, or both. 4. Click OK three times to close the three dialog boxes.
Note
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In the Tracking Options dialog box, you can prevent Outlook 2007 from sending read receipts to the senders of messages you receive (by selecting the Never Send A Response option). You can also direct Outlook 2007 to move any receipts to a speci ed folder (by selecting the After Processing, Move Receipts To option).
42 Using Outlook with Exchange Server
Saving Messages
By default, Outlook 2007 saves messages you send by placing copies of the messages in the Sent Items folder. New outgoing messages are also saved to the Drafts folder every three minutes. To specify how new, unsent messages should be automatically saved, follow these steps: 1. Choose Tools, Options. 2. On the Preferences tab, click E-Mail Options, and then click Advanced E-Mail Options. 3. Select the folder in which unsent items should be saved in the AutoSave Items In drop-down list, turn AutoSave on or off, and set the AutoSave interval. 4. Click OK to close each of the dialog boxes.
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