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Voting in Outlook
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Another feature in Outlook 2007 that takes advantage of Exchange Server is voting. The Outlook 2007 voting feature is useful when you want to solicit input from a group of message recipients. Perhaps you are looking for approval on a proposal, you are holding an informal election in your organization, or you just want to get the group s input on an issue. With the voting feature, you solicit and tally votes from the group. Outlook 2007 provides prede ned voting responses, but you can also create your own. In this section, you ll learn how to include voting buttons in messages, tally returned votes, and con gure voting options. Here s how voting works in general: You create a message containing the question or document on which the group will be voting. Next you add voting buttons to the message. Then you send the message. Recipients cast their vote by clicking the appropriate button. Outlook 2007 prompts them to con rm the vote and then sends the reply message back to you.
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Sending a Message for a Vote
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Sending a message for a vote is simple. In fact, as long as you want to use one of the Outlook 2007 default set of voting options, the process takes only a few clicks.
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Voting in Outlook
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Using the Default Voting Responses
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Use the following steps to create a message and add voting buttons to it: 1. Start Outlook 2007, and then open a new message or open an existing message from your Drafts folder. 2. On the Message tab, in the Options group, click the Message Options button to open the Message Options dialog box. 3. In the Voting And Tracking Options area, select the Use Voting Buttons check box. In the drop-down list, select the group of voting buttons you want to include, as shown in Figure 42-9.
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Figure 42-9. Select the voting buttons you want to include using the Message Options dialog box.
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4. Click Close. 5. Edit your message. Include any message attachments and con gure message options such as importance level if needed. 6. Click Send to send the message.
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Using Custom Responses
Outlook 2007 doesn t limit you to the default sets of voting options (such as Accept/ Reject). You can create your own set that includes the responses you need for any situation. For example, suppose that you re planning a company appreciation banquet and need to nalize the menu. You want to give everyone a choice of entree and collect those responses for the caterer. What better way to do that than electronically through Outlook 2007
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42 Using Outlook with Exchange Server
Here s how: 1. Compose your message. 2. On the Message tab, in the Options group, click Message Options to open the Message Options dialog box. 3. Select the Use Voting Buttons check box. 4. Click the text eld in the Use Voting Buttons drop-down list. Delete the existing text. Type your custom vote options separated by semicolons, as shown in Figure 42-10.
Figure 42-10. You can create custom vote responses in the Use Voting Buttons text eld.
5. Click Close. 6. Make any nal adjustments to the message as needed. 7. Click Send.
Casting Your Vote
When you receive a message that includes voting buttons, Outlook 2007 displays a message in the InfoBar to indicate that you can vote. Click the InfoBar, and then choose an item, as shown in Figure 42-11. In addition, Outlook 2007 displays a message in the Reading Pane, if it s open, to prompt you to vote, as shown in Figure 42-12. Voting is easy: just select an option to cast your vote. Outlook 2007 displays a simple dialog box asking whether you want to send the vote now or edit your response. To send the message without modi cation, select Send The Response Now. To cast your vote and open the message as a reply so that you can include text in your response, select Edit The Response Before Sending.
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Voting in Outlook
Figure 42-11. The Reading Pane shows a message prompting you to vote.
Note
Outlook 2007 doesn t automatically close the message window when you cast a vote, which makes it easy to accidentally vote more than once. You must close the message window manually.
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