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The Outlook 2007 remote mail feature enables you to manage your messages without downloading them from the server. With remote mail, you connect to the e-mail server, download the headers for new messages, and disconnect. You can take your time reviewing the message headers to decide which ones you want to download, which ones you want to delete without reading, and which ones can remain on the server for later. Then you can connect again and download the messages you ve marked to retrieve, leaving the others on the server or deleting them, depending on how you marked the message headers.
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To learn how to work with headers using remote mail, see Working with Message Headers in 15.
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Remote mail is useful when you have a message with a very large attachment waiting on the server, and you want to retrieve only your most critical messages without spending the time or connect charges to download the attachment. You can connect with remote mail and select the messages for downloading, leaving the one with the large attachment on the server for when you have more time or are back in the of ce and can download it across the network or through a broadband Internet connection.
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If you want to con gure how Outlook 2007 handles synchronization with Cached Exchange Mode and Exchange Server 2003 and are not speci cally interested in using remote mail see the section Con guring Cached Exchange Mode Synchronization later in this chapter.
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Remote mail is also useful when a corrupt message in your mailbox might prevent Outlook 2007 from downloading your messages. You can connect with remote mail, delete the problem message without attempting to download it, and then continue working normally.
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The remote mail feature, strictly de ned, works only with Exchange Server accounts; but Outlook 2007 also provides features similar to remote mail for POP3, IMAP, and HTTP accounts.
For details on performing selective processing for other types of accounts, see Understanding Remote Mail Options in 15.
Unless you are using Outlook 2007 (or 2003) in combination with Exchange Server 2007 (or Exchange Server 2003), remote mail is available with Exchange Server only when you are working of ine. The commands that would otherwise enable you to download headers and work with other remote mail features are unavailable when Outlook 2007 is working in online mode. You can use remote mail with any version of Exchange Server it does not require Exchange Server 2003. However, Outlook 2007 behaves differently with remote mail if you are connecting to Exchange Server 2007 (or Exchange Server 2003), as the next section explains.
Using Remote Mail Preview with Exchange Server
When you are working with Outlook 2007 with an Exchange 2000 Server, the icon in the selected message header is different from those of the other messages that have already been downloaded. The icon indicates that the header has been downloaded but the message body has not. Clicking the header shows a message in the Reading Pane that the message has not yet been downloaded. Outlook 2007 does not offer a preview of the message. When you connect to an Exchange Server 2007 (or Exchange Server 2003) mailbox, however, Outlook 2007 does provide a message preview, as shown in Figure 43-5. Outlook 2007 displays the rst few lines of the message in the Reading Pane and adds a Mark This Message For Download button in the Reading Pane. You can click the button to mark the message for download. The button changes to Unmark This Message For Download when you mark the message. The marking options available when rightclicking on the message in the Inbox toggle between Mark To Download Message(s) and Unmark Select Headers.
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