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You are no doubt familiar with categories in Outlook 2007. Categories in Outlook 2007 are like tags that you associate with Outlook 2007 items (such as messages, appointments, and tasks). In earlier versions of Microsoft Outlook, categories were de ned using text only. You could choose from existing categories as well as create your own categories. You can organize Outlook 2007 items based on category for example, grouping items in a folder based on their category assignments. Outlook 2007 introduces color categories to make categories more visible and more useful, as shown in Figure 1-8. By associating a color with a category, you make it easier to quickly identify items that have a speci c assigned category. This is particularly true when you are using a list view that is not grouped by category. For example, you might assign the Blue category to all e-mail messages from a certain sender. You can then identify at a glance when looking at the Inbox the messages from that sender.
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Figure 1-8. Outlook 2007 adds color to categories to make them more useful.
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Although Outlook 2007 shifts the category paradigm to a color-based model, you can still rely on your old text categories. The primary difference is that you can now also associate a color with those categories. For example, in earlier versions of Microsoft Outlook, you could create a category named Toy Show. Now, with Outlook 2007, you can also associate a color with that category, making its items easily identi able.
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You can also assign a shortcut key to each category, enabling you to assign that category to items by simply pressing the shortcut key sequence.
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Outlook 2007 adds several new features and improves on existing features to make collaboration and sharing even easier. SharePoint integration is a key new feature.
Integration with Of ce SharePoint Server
Outlook 2007 integrates with Microsoft Of ce SharePoint Server 2007 sites to enable you to interact with information stored on a SharePoint site. For example, you can
Collaboration and Sharing Improvements
connect shared calendars, document libraries, discussion lists, contacts, and tasks from a SharePoint site to Outlook 2007. SharePoint items show up in a folder named SharePoint Lists, which appears in the Navigation Pane along with your Outlook 2007 folders. You can then work with the items from the SharePoint site as if you were working on Outlook 2007 items. Changes that you make are updated on the SharePoint site.
Note
Outlook 2007 also integrates with Microsoft Windows SharePoint Services versions 2 and 3.
The following list summarizes many of the key tasks that you can perform in Outlook 2007 with SharePoint items:
Connect a SharePoint library to Outlook 2007. Connecting a SharePoint library to
Outlook 2007 makes the library and its items available within Outlook 2007. You connect the library to Outlook 2007 from the SharePoint site.
Download a le from a SharePoint library to Outlook 2007. You can download
just a list of available les or the les themselves, or you can have Outlook 2007 download les in the background. The SharePoint site administrator can control how and whether les are downloaded to client systems.
Open a le from a SharePoint library using Outlook 2007. You can navigate to
a SharePoint library in the Navigation Pane, locate the le you want, and simply double-click the le to open it.
Edit a le from a SharePoint library using Outlook 2007. You can modify a document from a SharePoint library of ine from Outlook 2007 and save the changes to the library (assuming that you have suf cient permissions in the library). Remove a SharePoint le from Outlook 2007. You can remove one or more les from a SharePoint library list in Outlook 2007 without actually removing the documents from the SharePoint library. The document remains on the server but is removed from your cached list. This feature simpli es browsing libraries that contain a large number of items. Remove a SharePoint library from Outlook 2007. If you don t need to see a particular library anymore, you can easily remove it from Outlook 2007. Removing the library does not affect it on the server, but only removes it from the Navigation Pane in Outlook 2007. Add a le to a SharePoint library by sending an e-mail message. If the SharePoint document library is con gured to accept documents by e-mail, you can add a document to a library simply by sending an e-mail message, with the document attached, to the library.
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