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You can use Outlook 2007 with your Hotmail account only if you have a paid Hotmail account, such as MSN Hotmail Plus or MSN Premium. You can t use Outlook 2007 to access a free Hotmail account.
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Figure 2-1. HTTP-based mail servers such as Hotmail have traditionally required access through a Web browser.
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2 Outlook Overview and Startup
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Outlook 2007 includes a Fax Mail Transport provider, which allows you to send faxes from Outlook 2007 using a fax modem. In addition, third-party developers can provide Messaging Application Programming Interface (MAPI) integration with their fax applications, allowing you to use Outlook 2007 as the front end for those applications to send and receive faxes. Both Microsoft Windows XP and Windows Vista include builtin fax services that support sending and receiving faxes. Both of these fax services can print incoming faxes and deliver a copy to a le folder, but neither will deliver faxes to your Outlook mailbox.
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If you need to be able to deliver incoming faxes to your mailbox, you must use a thirdparty, MAPI-capable fax application. Or, if you use Exchange Server, you can choose a server-side fax application to provide fax support and delivery.
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The Outlook 2007 design allows developers to support third-party e-mail services in Outlook 2007. Whatever your e-mail server type, Outlook 2007 provides a comprehensive set of tools for composing, receiving, and replying to messages. Outlook 2007 provides support for rich-text and HTML formatting, which allows you to create and receive messages that contain much more than just text, as shown in Figure 2-2. For example, you can send a Web page as a mail message or integrate sound, video, and graphics in mail messages. Outlook 2007 support for multiple address books, multiple e-mail accounts, and even multiple e-mail services makes it an excellent messaging client, even if you forgo the application s many other features and capabilities.
Scheduling
Scheduling is another important feature in Outlook 2007. You can use Outlook 2007 to track both personal and work-related meetings and appointments, as shown in Figure 2-3, whether you are at home or in the of ce a useful feature even on a stand-alone computer. Where the Outlook 2007 scheduling capabilities really shine, however, is in group scheduling. When you use Outlook 2007 to set up meetings and appointments with others, you can view the schedules of your invitees, which makes it easy to nd a time when everyone can attend. You can schedule both one-time and recurring appointments. All appointments and meetings can include a reminder with a lead time that you specify, and Outlook 2007 will notify you of the event at the speci ed time. You can process multiple reminders at one time, a useful feature if you ve been out of the of ce for a while.
Overview of Outlook
Figure 2-2. Use Outlook 2007 to create rich-text and multimedia messages.
Figure 2-3. Track your personal and work schedules with Outlook 2007.
Organizing your schedule is also one of Outlook 2007 s strong suits. You can use categories to categorize appointments, events, and meetings; to control the way they appear in Outlook 2007; and to perform automatic processing. Color labels allow you to identify quickly and visually different types of events on your calendar.
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2 Outlook Overview and Startup
In addition to managing your own schedule, you can delegate control of the schedule to someone else, such as your assistant. The assistant can modify your schedule, request meetings, respond to meeting invitations, and otherwise act on your behalf regarding your calendar. Not only can others view your schedule to plan meetings and appointments (with the exception of items marked personal), but also you can publish your schedule to the Web to allow others to view it over an intranet or the Internet, as shown in Figure 2-4.
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Figure 2-4. You can easily publish your schedule to the Web.
Contact Management
Being able to manage contact information names, addresses, and phone numbers is critical to other aspects of Outlook 2007, such as scheduling and messaging. Outlook 2007 makes it easy to manage contacts and offers exibility in the type of information you maintain. In addition to basic information, you can also store a contact s fax number, cell phone number, pager number, Web page URL, and more, as shown in Figure 2-5. You can even include a picture for the contact. In addition to using contact information to address e-mail messages, you can initiate phone calls using the contacts list, track calls to contacts in the journal, add notes for each contact, use the contacts list to create mail merge documents, and perform other tasks. The Contacts folder also provides a means for storing a contact s digital certi cate, which you can use to exchange encrypted messages for security. Adding a contact s certi cate is easy when you receive a digitally signed message from the contact, Outlook 2007 adds the certi cate to the contact s entry. You can also import a certi cate from a le provided by the contact.
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