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2 Outlook Overview and Startup
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Where the possibility of interception exists (whether someone intercepts your message before it reaches the intended recipient or someone else at the recipient s end tries to read the message), Outlook 2007 message encryption can help you keep prying eyes away from sensitive messages. This feature also relies on your digital signature to encrypt the message and to allow the recipient to decrypt and read the message. Someone who receives the message without rst having the appropriate encryption key from your certi cate installed on his or her system sees a garbled message.
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To learn how to obtain a certi cate and use it to encrypt your outgoing messages, as well as how to read encrypted messages you receive from others, see Encrypting Messages in 14.
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The security labels feature in Outlook 2007 relies on security policies in Windows 2000 Server or later and is supported only on clients running Windows XP or later. Security labels let you add additional security information, such as message sensitivity, to a message header. You can also use security labels to restrict which recipients can open, forward, or send a speci c message. Security labels therefore provide a quick indicator of a message s sensitivity and provide control over the actions that others can take with a message.
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If you ve been using a version of Outlook earlier than Microsoft Outlook 2002, you re probably familiar with the Outlook 2007 service options. Earlier versions of Outlook supported three service options: No Mail, Internet Mail Only (IMO), and Corporate/ Workgroup (C/W). Outlook 2007, like Outlook 2002 and Outlook 2003, uses a uni ed mode. Outlook 2007 uni ed mode integrates mail services in Outlook 2007, which allows you to con gure and use multiple services in a single pro le. This means that you can use Exchange Server, POP3, IMAP, and Hotmail accounts all in one pro le and at the same time. To learn how to work with pro les and add multiple accounts to a pro le, see Understanding User Pro les in 3. Although Outlook 2007 makes a great e-mail client for a wide range of mail services, you might prefer to use only its contact management, scheduling, and other nonmessaging features and to use a different application (such as Outlook Express or Windows Mail) for your messaging needs. There is no downside to using Outlook 2007 in this con guration, although you should keep in mind that certain features, such as integrated scheduling, rely on the Outlook 2007 messaging features. If you need to take advantage of these features, you should use Outlook 2007 as your primary messaging application.
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Options for Starting Outlook
Options for Starting Outlook
Microsoft Of ce offers several options to control startup, either through command-line switches or other methods. You can choose to have Outlook 2007 open forms, turn off the Reading Pane (previously called the Preview pane), select a pro le, and perform other tasks automatically when the program starts. The following sections describe some of the options you can specify.
Normal Startup
When you install Outlook 2007, Setup places a Microsoft Outlook 2007 icon on the Start menu. You can start Outlook 2007 normally by clicking the icon. You also can start Outlook 2007 by using the Programs menu (choose Start, All Programs, Microsoft Of ce, Microsoft Of ce Outlook 2007.) If more than one pro le exists, when Outlook 2007 is started normally, it prompts you for the pro le to use, as shown in Figure 2-15. The pro le contains your account settings and con gures Outlook 2007 for your e-mail servers, directory services, data les, and other settings.
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Figure 2-15. Outlook 2007 prompts you to choose a pro le at startup.
You can use multiple pro les to maintain multiple identities in Outlook 2007. For example, you might use one pro le for your work-related items and a second one for your personal items. To use an existing pro le, simply select it in the drop-down list in the Choose Pro le dialog box and then click OK. Click New to create a new pro le (covered in 3, Advanced Setup Tasks ). Click Options in the Choose Pro le dialog box, shown in Figure 2-15, to display the option Set As Default Pro le. Select this option to specify the selected pro le as the default pro le, which will appear in the drop-down list by default in subsequent Outlook 2007 sessions. For example, if you maintain separate personal and work pro les and your personal pro le always appears in the drop-down list, select your work pro le and then choose this option to make the work pro le the default.
For an in-depth discussion of creating and con guring pro les, see Understanding User Pro les in 3. The details of con guring service providers (such as for Exchange Server) are covered in various chapters where appropriate for example, 7, Using Internet Mail Accounts, explains how to con gure POP3 and IMAP accounts, and 41, Con guring the Exchange Server Client, explains how to con gure Exchange Server accounts.
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