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Con guring Outlook Pro les and Accounts
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your system. User pro les store the unique working environment (Desktop, My Documents, and so on) that you see when you log on to your computer. Outlook 2007 pro les, in contrast, apply only to Outlook 2007.
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Unless otherwise noted, the term pro le in this book refers to an Outlook 2007 pro le.
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Each pro le can contain multiple accounts and services, which means that you can work with different e-mail servers at one time and use multiple sets of data les (such as a set of personal folders, or .pst le). The following list describes the items stored in an Outlook 2007 pro le:
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Services These include e-mail accounts and data les, along with their settings. For example, your pro le might include an Exchange Server account, two Internet e-mail accounts, a .pst le, and a directory service account. When these accounts are in a single pro le, you can use all of them in the same Outlook 2007 session. Delivery settings The pro le speci es the store to which Outlook 2007 should deliver new mail when it arrives. With the exception of Internet Message Access Protocol (IMAP) accounts, which use their own .pst les, all accounts use the same store location. You also can specify the order in which Outlook 2007 processes accounts.
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To learn how to con gure these delivery properties for a given pro le, see Setting Delivery Options later in this chapter.
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Address settings You can specify which address book Outlook 2007 displays
rst, where Outlook 2007 should store personal addresses, and the order of the address books that Outlook 2007 uses to check e-mail addresses when the pro le includes multiple address books. In earlier versions of Microsoft Outlook, you accessed these settings through the pro le properties, but in Outlook 2007, you con gure addressing in the Address Book window.
For detailed information about con guring and using address books in Outlook 2007, see 6, Using Address Books and Distribution Lists.
The rst time you run Outlook 2007, it creates a pro le named Outlook even if you don t add any e-mail accounts to the pro le. If you do add an e-mail account, Outlook 2007 uses the name you specify in the account settings as the name for the pro le. As mentioned earlier, you can use multiple pro les. The following sections explain how to create new pro les, copy existing pro les to new pro les, and perform related operations.
Understanding Pro les
Creating Pro les
You don t have to be in Outlook 2007 to create a pro le in fact, you can t create one in Outlook 2007. You can create pro les from the Start menu or through Control Panel. In addition to specifying a pro le name, you can also (optionally) add e-mail and other services to the pro le. You can create a pro le from scratch or copy an existing pro le to create a new one.
Creating a Pro le from Scratch
When you have no existing Outlook pro le or no pro le that contains the accounts or settings you need, you must create a pro le from scratch. Follow these steps to create a new pro le: 1. On the Start menu, right-click the Microsoft Of ce Outlook icon, and then choose Properties. Alternatively, open Control Panel and double-click the Mail icon. If you are using Category view in the Microsoft Windows XP or Windows Vista Control Panel, the Mail icon is located in the User Accounts category in Windows XP or in the User Accounts And Family Safety category in Windows Vista. 2. In the Mail Setup dialog box, shown in Figure 3-4, click Show Pro les. If no pro les exist, the Mail dialog box appears; continue with step 3.
Figure 3-4. You access the current pro le s settings as well as other pro les in the Mail Setup dialog box.
3. Click Add, specify a name for the pro le in the New Pro le dialog box, and then click OK. 4. The Add New E-Mail Account Wizard starts. Add accounts and other services to the pro le. Enter requested data such as e-mail address and password. To create a new pro le without adding any services (useful if you are not using Outlook 2007 for e-mail), click Cancel, and then click OK. In this situation, Outlook 2007 automatically creates a set of personal folders (a .pst le) to store your Outlook 2007 data.
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