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Con guring Outlook Pro les and Accounts
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In addition to creating pro les from scratch, you can also copy an existing pro le to create a new one. When you copy a pro le, Outlook 2007 copies all the settings from the existing pro le to the new one, including accounts and data les. Follow these steps to copy an existing pro le: 1. On the Start menu, right-click the Microsoft Of ce Outlook icon, and then choose Properties. Alternatively, open Control Panel, and then double-click the Mail icon. 2. In the Mail Setup dialog box, click Show Pro les. 3. Select the existing pro le that you want to use as the basis for the new pro le, and then click Copy. 4. In the Copy Pro le dialog box, specify a name for the new pro le, and click OK.
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You can modify a pro le at any time to add or remove services. You can also remove a pro le altogether if you no longer need it. Follow these steps to modify or remove an existing pro le: 1. On the Start menu, right-click the Microsoft Of ce Outlook icon, and then choose Properties. Alternatively, open Control Panel, and then double-click the Mail icon. 2. In the Mail Setup dialog box, click Show Pro les. 3. Select the pro le to be modi ed or removed. 4. Click Remove if you want to remove the pro le, or click Properties to modify the pro le settings.
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For situations in which you need to create many pro les, such as when you are installing the 2007 Microsoft Of ce system for multiple users or setting up a server to allow users to install the Microsoft Of ce system automatically, you can turn to the Microsoft Of ce Resource Kit for some helpful tools. One of these tools is the Custom Installation Wizard, which helps you customize the Microsoft Of ce system setup process, apply security settings for Microsoft Of ce system deployment, and provide the means to create and deploy precon gured Outlook 2007 pro les.
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See the Microsoft Of ce Resource Kit, available by download from the Microsoft Web site, to learn how to use the Custom Installation Wizard to create custom user pro les and control Outlook with group policy.
Understanding Pro les
Switching Pro les
You can con gure Outlook 2007 either to use a speci c pro le automatically or to prompt you to select a pro le at startup. If you want to change pro les, you need to exit Outlook 2007 and then restart, selecting the appropriate pro le. Follow these steps to specify the default pro le and use it automatically when Outlook 2007 starts: 1. On the Start menu, right-click the Microsoft Of ce Outlook icon, and then choose Properties. Alternatively, open Control Panel, and then double-click the Mail icon. 2. In the Mail Setup dialog box, click Show Pro les. 3. In the Mail dialog box, on the General tab, select Always Use This Pro le, as shown in Figure 3-5. In the drop-down list, select the default pro le that you want Outlook 2007 to use.
Figure 3-5. You can specify a default pro le on the General tab.
4. Click OK.
Specifying the Startup Pro le
If you work with multiple pro les and switch pro les relatively often, you ll probably want to con gure Outlook 2007 to prompt you to choose a pro le at startup. This saves you the trouble of changing the default pro le each time you want to switch. For example, assume that you use one pro le for your personal accounts and another for your work accounts. Have Outlook 2007 prompt you for the pro le when the program starts, rather than con guring the settings each time to specify the default pro le.
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