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4 Working in and Con guring Outlook
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Received This column indicates the date and time that Outlook 2007 received the message. Size This column indicates the overall size of the message, including
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Categories This column shows the color indicators for color categories assigned
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Flag Status In this column, you can ag messages for follow-up action. For example, you can ag a message that requires you to place a call, to forward the message, or to respond at a particular time. You specify the action, date, and time for follow-up.
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For detailed information about agging messages for follow-up and other ways to manage and process messages, see Flagging and Monitoring Messages and Contacts in 10.
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The date and time displayed in the Inbox s Received column can be a little deceiving. This data re ects the time the message was placed in your message store. If you re working online with an Exchange Server account, for example, Outlook 2007 shows the time the message was placed in the Inbox folder for your mailbox on the computer running Exchange Server. If the time on your computer isn t coordinated with the time on the server, the time you actually receive the message could be different from the time re ected in the message header. For sent messages (in the Sent Items folder), the time indicated is the time the message was placed in your Outbox. If you re working of ine, that time could differ from the time the message is actually sent.
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4
Previewing Messages
Another part of the Inbox view is the Reading Pane, which appears on the right in the Inbox view. You can use the Reading Pane to preview messages without opening them in a separate window. The scroll bar on the right of the Reading Pane lets you scroll through the message. The top of the Reading Pane presents information about the message, such as sender, recipient, subject, and attachments. You can double-click most of the items in the Reading Pane header to see detailed information about the items. For example, you can double-click the name of the sender to display information about the sender, as shown in Figure 4-3. Use this method to quickly copy contact information about the sender from the message to your Personal Address Book. You can also double-click attachments to open them. Right-clicking an item opens its shortcut menu, on which you can choose a variety of actions to perform on the item for instance, you can right-click an attachment and choose Save As to save the attachment to disk. Experiment by right-clicking items in the Reading Pane to see which actions you can take for speci c items.
Working with the Standard Outlook Views
Note
The information that Outlook 2007 displays when you double-click the name of the sender of an e-mail message in the Reading Pane depends on whether the sender is in your Contacts folder, in the Global Address List (GAL; Exchange Server accounts), or not in either.
Figure 4-3. After you double-click a sender s address in the Reading Pane, Outlook displays information about the sender.
Note
If a message has been agged for follow-up, information about the follow-up (the speci c action, the date due, and so on) also appears in the Reading Pane header.
Note
To turn the Reading Pane on or off, choose View, Reading Pane, and then choose Right, Bottom, or Off. To change the location of the Reading Pane, choose View, Reading Pane, and then choose Right or Bottom.
For detailed information about using and customizing the Reading Pane in various folders, see Using the Reading Pane later in this chapter.
4
4 Working in and Con guring Outlook
The AutoPreview feature also allows you to preview your messages. With message folders such as the Inbox, AutoPreview displays the rst few lines of a message below its message header in the main folder window. This leaves you free to preview the rst few lines of a message without opening the message or even selecting it. You can use AutoPreview in conjunction with or instead of the Reading Pane.
For additional information about con guring and using AutoPreview, see Using AutoPreview later in this chapter.
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