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Week views. With AutoPreview, Outlook 2007 displays as much of the data for the item as possible in the current view.
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All Appointments Shows all appointments. Active Appointments Shows only active appointments. Events Shows only events. Annual Events Shows only annual events. Recurring Appointments Displays recurring appointments. By Category Displays scheduled items grouped according to their assigned
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Outlook Data Files Displays items organized by the Outlook 2007 data le in
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For additional information about customizing the way Outlook 2007 displays information in the various calendar views, see 20, Scheduling Appointments.
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The Contacts folder stores all your contact information. By default, the Contacts folder displays the Business Cards view, shown in Figure 4-15, which shows the name for each contact along with other selected elds (address and phone number, for example). You can view the details for a contact by double-clicking the contact s business card, which opens the contact form, shown in Figure 4-16. Using this form, you can view or make changes to the contact s data or perform other tasks, such as calling the contact, generating a meeting request, or viewing a map of the contact s address. If you have a large number of contact entries stored in the Contacts folder, you can click the buttons at the right edge of the view to select which portion of the contacts list to show.
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Figure 4-15. By default, the Contacts folder displays Business Cards view. For a detailed discussion of working with contacts, including the actions you can take with the contact form, see 18, Creating and Managing Your Contacts.
Working with the Standard Outlook Views
Figure 4-16. When you double-click a contact entry, you can view the contact form for that person.
Business Cards Shows the contact information as a virtual business card. Address Cards Displays the name of each contact along with address and telephone information. Detailed Address Cards Shows additional detailed information for each contact, including the person s title, the company the person works for, personal notes, and more. Phone List Displays the contacts as a phone list. By Category Groups contacts by their assigned categories. By Company Groups contacts by the company with which they re af liated. By Location Groups contacts by country or region. Outlook Data Files Groups contacts by the Outlook 2007 data le (*.pst) in which
the contacts are stored.
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Outlook 2007 offers several other ways to view the contents of your Contacts folder. Choose View, Current View, and then choose one of the following commands to change the view:
4 Working in and Con guring Outlook
Adding contact entries to your Contacts folder is easy: choose File, New and then choose Contact, or click New on the toolbar. Either action opens the contact form, in which you enter the contact s data.
Customizing the Contacts View
Like other views in other folders, the view in the Contacts folder can be customized to suit your needs and preferences. For example, you can adjust the view to display additional elds of information or to remove elds you don t need. You can sort the view based on speci c contact criteria or group similar items together based on multiple criteria. For details about customizing the Contacts view, see 18, Creating and Managing Your Contacts.
Tasks
The Tasks folder contains your task list. The default Tasks view, shown in Figure 4-17, lists each task in a simple list with subject, due date, and status. Double-click an existing task to open the task form, which displays detailed information about the task, including due date, start date, status, notes, and so on, as shown in Figure 4-18. To add a new task to the list, double-click a blank list entry to open a new task form, where you can enter all the details about the task.
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Figure 4-17. By default, the Tasks folder displays this view.
Working with the Standard Outlook Views
Figure 4-18. Use a task form to create a new task.
Like other Outlook 2007 views, Tasks view provides a Reading Pane that you can use to view details for a task without opening the task item. To display the Reading Pane, choose View, Reading Pane, and then specify the location (either Right or Bottom). AutoPreview is also available in the Tasks folder; it displays notes about the task below the task name, as shown in Figure 4-19. To enable AutoPreview, click View, AutoPreview.
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