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The task list shows tasks that you have assigned to others as well as those tasks assigned to you (by yourself or by others). These assignments can be one-time or recurring, and the list shows both in-progress and completed tasks. Additionally, any messages that you have agged for follow-up appear in your task list.
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4 Working in and Con guring Outlook
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Figure 4-19. AutoPreview displays additional information about a task below the task name in the list.
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Customizing the Tasks View
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You can customize the view in the Tasks folder in a variety of ways adding and removing columns, changing column names, or organizing tasks by category or other properties, to list a few. To customize the columns, right-click the column header bar, and then choose Format Columns. The resulting dialog box allows you to select the format for each column, change the name, apply alignment, and so on. To change the order of columns in the view, simply drag the column headers into the desired positions, resizing as needed. You can also organize your task list in various ways. You can click column headers to sort the columns in ascending or descending order, and you can group the columns based on a particular eld or group of elds, just as you can in the Inbox and other Outlook 2007 folders. You can also choose View, Current View and then choose one of the following commands to change the Tasks view:
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Simple List Shows whether the task has been completed, the task name, the folder location of the task, and the due date. Detailed List Shows status, percent complete, and categories in addition to the 4
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information displayed in Simple List view.
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Active Tasks Displays tasks that are active. Next Seven Days Displays tasks scheduled for the next seven days. Overdue Tasks Displays incomplete tasks with due dates that have passed.
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Working with the Standard Outlook Views
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By Category Organizes the task list by the categories assigned to tasks. Assignment Shows the tasks assigned to speci c people. By Person Responsible Groups the view according to the person responsible for
the various tasks.
Completed Tasks Shows only completed tasks. Task Timeline Displays a timeline of all tasks. Server Tasks With Exchange Server accounts, helps you view assigned tasks. Outlook Data Files Displays tasks organized by Outlook 2007 data le location. To-Do List Displays tasks in the To-Do List with a Reading Pane.
For more information about customizing the view in the Tasks folder, see Working with the Tasks Folder in 22.
Notes
With its Notes feature, Outlook 2007 helps you organize your thoughts and tasks. Each note can function as a stand-alone window, allowing you to view notes on your desktop outside Outlook 2007. The Notes pane provides a look into your Notes folder, where your notes are initially stored. From there, you can copy or move your notes to other locations (such as the desktop) or create shortcuts to them. By default, the initial Notes pane displays the notes as icons, with the rst line of the note serving as the title under the note s icon, as shown in Figure 4-20.
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Figure 4-20. The standard Notes pane displays notes as icons.
4 Working in and Con guring Outlook
As it does for other options, Outlook 2007 offers several other ways to view notes. You can select a view by choosing it in the Current View section in the Navigation Pane. You can also choose View, Current View, and then choose one of the following:
Icons Displays an icon for each note, with the rst line of the note serving as the
icon s description (the default view).
Notes List Displays the notes as a line-by-line list. Last Seven Days Resembles Notes List view but restricts the display to only the past seven days and is based on the current date. By Category Groups the notes by their assigned categories. Outlook Data Files Groups the notes by Outlook 2007 data le location.
You can show the Reading Pane in the Notes folder, displaying the text of a note when you click it in the list. You can also use AutoPreview in Notes List and Last Seven Days views to automatically display the contents of each note. To view the Notes List and Last Seven Days options, choose View, Current View, and then make your selection. You can customize the views in the Notes folder the same way you can in other folders. You can, for example, drag columns to rearrange them, resize columns, change column names and other properties, add other elds, and group notes based on various criteria.
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