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The Deleted Items folder contains Outlook 2007 items that you have deleted, and it can include all the Outlook 2007 item types (such as messages, contacts, and appointments). The Deleted Items folder offers a way for you to recover items you ve deleted, because the items remain in the folder until you manually delete them from that location or allow Outlook 2007 to clean out the folder. When you delete an item from the Deleted Items folder, that item is deleted permanently. You can con gure Outlook 2007 to automatically delete all items from the Deleted Items folder when you exit Outlook 2007. To do so, choose Tools, Options, and then click Other. Select the Empty The Deleted Items Folder Upon Exiting check box, and then click OK.
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Choosing the Startup View
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You might want to change the default Outlook 2007 view based on your type of work and the Outlook 2007 folders you use most. Or you might want to use a particular view as the initial view because it presents the information you need right away each morning to start your workday.
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You can designate any of the Outlook 2007 folders as your startup view. To do so, follow these steps: 1. In Outlook 2007, choose Tools, Options. 2. Click the Other tab, and then click Advanced Options. 3. Next to the Startup In This Folder text box, click Browse, and then select the folder you want to see by default when Outlook 2007 starts. Click the Mailbox or Personal Folders branch if you want to specify Outlook Today as the default view. 4. Click OK, and then click OK again to close the Options dialog box.
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In addition to the various folders and views described in this chapter, Outlook 2007 incorporates several other standard components in its interface. The following sections explain these features and how to use them effectively.
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Note
This book assumes that you re familiar with your operating system and comfortable using menus. Therefore, neither the Outlook 2007 menu bar nor its individual menus are discussed in this chapter. Speci c menus and commands are covered where applicable.
Outlook 2007 uses personalized menus, displaying only those menu items you ve used most recently. You can click the double arrow at the bottom of a menu to see all of its commands. Although personalized menus unclutter the interface, they can be annoying if you prefer to see all available commands or are searching for a speci c command that isn t displayed. To display all menu commands on a speci c menu or toolbar, right-click the menu or toolbar, and then choose Customize. On the Options tab, select Always Show Full Menus.
Using the Navigation Pane
The Navigation Pane appears on the left in the Outlook 2007 window and contains shortcuts to the standard Outlook 2007 folders as well as shortcuts to folders you ve created and other important data folders, as shown in Figure 4-21. Just click an icon in the Navigation Pane to open that folder or item. The Navigation Pane gives you quick access not only to Outlook 2007 folders but also to all your data.
4
4 Working in and Con guring Outlook
Figure 4-21. The Navigation Pane provides quick access to all Outlook 2007 data and other frequently used resources and folders. For a detailed discussion of the Navigation Pane, including how to create your own groups and shortcuts, see Customizing the Navigation Pane in 26.
4
For information about obtaining updates and nding troubleshooting resources for both Outlook 2007 and the 2007 Microsoft Of ce system, see Article 10, Updating and Troubleshooting Resources, on the companion CD.
Note
You can create new shortcuts in any of the existing Shortcuts groups in the Navigation Pane, and you can also create your own groups.
Depending on your monitor s resolution and the number of shortcuts in each group, you might not be able to see all the icons in a group. If that s the case, you can use the scroll bar on the right edge of the Navigation Pane to scroll through the icons in the selected group.
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