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Using Objects in the Navigation Pane
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Most of the time, you ll probably just click an icon in the Navigation Pane to open its associated folder. However, you can also right-click a view button and use the resulting shortcut menu to perform various tasks with the selected object. For example, you
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Using Other Outlook Features
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might right-click the Calendar icon and then choose Open In New Window to open a second window showing the calendar s contents. To view a different folder, simply click the folder s button in the Navigation Pane. The content of the upper portion of the Navigation Pane changes according to the folder you select. For example, the Navigation Pane shows the Folder List if you click the Folder List button.
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Controlling the Navigation Pane s Appearance
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Outlook 2007 shows a selection of view buttons for standard folders in the Navigation Pane. If you don t use certain folders very often, however, you might prefer to remove them from the Navigation Pane to make room for other view buttons. For example, if you never use the Journal or Notes folder, you can remove those view buttons from the Navigation Pane and use the Folder List to access those folders when needed. To change the view buttons displayed in the Navigation Pane, click Con gure Buttons on the lower right in the Navigation Pane, and then choose Add Or Remove Buttons to open the shortcut menu shown in Figure 4-22. Click a folder in the list to either add it to or remove it from the Navigation Pane. Those folders that are selected in the list appear in the pane.
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Figure 4-22. You can add standard view buttons to or remove them from the Navigation Pane.
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If you need to add or remove more than one folder, click Con gure Buttons, and then choose Navigation Pane Options to open the Navigation Pane Options dialog box. Select each folder you want included in the Navigation Pane, and then click OK.
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4 Working in and Con guring Outlook
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Note
Use the Move Up and Move Down buttons in the Navigation Pane Options dialog box to control the order of buttons in the Navigation Pane.
If you seldom use the Navigation Pane, you can close it or minimize it to make room on the screen for the Folder List or other data. Simply choose View, Navigation Pane, and then choose Off or Minimize to alter the display.
Using the Outlook Toolbars
Outlook 2007 provides a Standard toolbar for the current folder that offers quick access to the tasks and functions you perform most frequently in that folder. Thus, the contents of the Standard toolbar change depending on the folder you have open. Certain items that appear on the toolbar for all folders work in speci c ways in the context of the selected folder. For example, when you re working in the Inbox folder, clicking the New toolbar button starts a new e-mail message. With the Contacts folder open, clicking New opens a new contact form. You don t have to accept the default contextual action for these types of toolbar buttons, however; you can click the arrow next to a button to choose a speci c command instead, as shown in Figure 4-23. To display the Standard toolbar in a folder, choose View, Toolbars, Standard. Use the same process to turn off the toolbar display.
4
Figure 4-23. Click the arrow next to a toolbar button to view additional command options.
Using Other Outlook Features
Note
Outlook 2007 and other Microsoft Of ce system applications refer to both menus and toolbars as command bars. However, Outlook 2007 still refers to the individual bars as toolbars. This book uses the two terms synonymously.
Note
If you re not sure what function a toolbar button performs, position the mouse pointer over the button to display a ScreenTip explaining the button s purpose.
If your display isn t wide enough to accommodate the entire toolbar, Outlook 2007 displays a double right arrow at the right end of the toolbar. Click this arrow to view the remaining toolbar buttons and to add buttons to or remove buttons from the toolbar.
For more information about customizing the Standard toolbar and other toolbars, see Customizing Command Bars in 26.
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