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Figure 4-27. The status bar provides useful information, such as the number of items in the selected folder or current connection status to the server.
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In earlier sections of this chapter, you learned about the Reading Pane, which allows you to preview Outlook 2007 items without opening them. For example, you can preview an e-mail message in the Reading Pane simply by clicking the message header. To turn the Reading Pane on or off, choose View, Reading Pane, and then choose Right, Bottom, or Off. You can also click the Reading Pane button on the Advanced toolbar to turn the pane on or off. To some degree, the way the Reading Pane functions depends on how you con gure it. For example, you can set up the Reading Pane to mark messages as read after they ve been previewed for a speci ed length of time. To con gure the Reading Pane, choose
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Tools, Options, click the Other tab, and then click Reading Pane. Select options based on the following list:
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Mark Items As Read When Viewed in the Reading Pane Select this option to have
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messages marked as read when they ve been previewed for the time speci ed by the following option.
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Wait n Seconds Before Marking Item As Read Specify the number of seconds a
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message must be displayed in the Reading Pane before it is marked as read.
Mark Item As Read When Selection Changes Select this option to have the message in the Reading Pane marked as read when you select another message. Single Key Reading Using Spacebar Selecting this option allows you to use the Spacebar to move through your list of messages to preview them. Press Shift+Spacebar to move up the list. You also can use the Up Arrow and Down Arrow keys to move up and down the message list.
The Reading Pane in Outlook 2007 offers some additional functionality, which includes the following: In a message, you can double-click an address in the Reading Pane to view details for the address. The Reading Pane header displays the message s attachments. You can doubleclick an attachment to open it or right-click the attachment and choose other tasks on the shortcut menu (such as saving the attachment). The Reading Pane displays Accept and Decline buttons so that you can accept or decline a meeting request in the Reading Pane without opening the request.
Using AutoPreview
AutoPreview, which is available in the Inbox, Notes, and Tasks folders, allows you to preview Outlook 2007 items without opening the Reading Pane. For example, with AutoPreview turned on in the Inbox folder, the rst three lines of each message appear under the message header. To turn AutoPreview on or off for the current folder, choose View, AutoPreview. The AutoPreview state (on or off) is saved on a folder-by-folder basis, so you can have AutoPreview turned on for the Inbox and turned off for Notes and Tasks.
Using the InfoBar
The InfoBar is the banner near the top of an open e-mail message, appointment, contact, or task. It tells you whether a message has been replied to or forwarded, along with the online status of a contact who is using instant messaging, and so on. The InfoBar in a message form, for example, displays the From, To, Cc, and other elds. In Outlook 2007, as in Outlook 2003, the InfoBar resides in the Reading Pane, as shown in Figure 4-28.
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4 Working in and Con guring Outlook
InfoBar
Figure 4-28. The InfoBar appears in the Reading Pane as well as in message and appointment forms. Here the InfoBar indicates that the message is agged for follow-up.
Some of the elds in the InfoBar simply display information, but others lead to more details. For example, you can double-click a name in the InfoBar to view the associated address and other contact information, or you can double-click attachments to open them.
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Con guring Outlook Options
Because Outlook 2007 is a complex application with a broad range of capabilities, you have many options for controlling the way it looks and functions. This portion of the chapter is designed to help you con gure Outlook 2007 to perform the way you need it to. Each of the following sections describes a tab in the Outlook 2007 Options dialog box, providing an overview of the features listed on that tab. Because many of the options in this dialog box are best understood in the context of the feature they control, you ll nd more detail about individual options in chapters that focus on a particular Outlook 2007 feature (messaging or scheduling, for example); be sure to consult the cross-references to the applicable chapters for more information. To open the Options dialog box described here, start Outlook 2007, and then choose Tools, Options.
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