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Preferences Tab
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The Preferences tab in the Options dialog box, shown in Figure 4-29, lets you con gure general settings for all the Outlook 2007 primary functions, from e-mail to scheduling to contact management.
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Figure 4-29. Use the Preferences tab in the Options dialog box to con gure a broad range of general options.
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Each of the option groups on the Preferences tab controls how a speci c Outlook 2007 component works. The following list helps you locate speci c settings:
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E-Mail You can specify how Outlook 2007 handles messages for example, whether Outlook 2007 keeps a copy of sent items, saves unsent messages, or includes original message content in replies and forwards. You can also con gure the Outlook 2007 junk e-mail lter settings. 8, Sending and Receiving E-Mail, provides extensive coverage of e-mail con guration options. 12, Managing Junk Mail, explains how to block junk e-mail, and 10, Finding and Organizing Messages, explains how to lter and sort messages in other ways. Calendar You can control the look of the Outlook 2007 calendar by, for example, 4
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de ning the work week, changing the workday start and end times, changing the appearance of the Date Navigator, or setting background color. See 20, Scheduling Appointments, for a discussion of options for the Calendar folder.
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Tasks You can set the color for completed and overdue tasks, set up reminders
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for tasks with due dates, and con gure other task-related settings. 22, Managing Your Tasks, covers task options in detail.
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Contacts And Notes You can control the way names are displayed in the Contacts
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folder, check for duplicate contact entries, con gure journal options, and set other options for storing and managing your contact information. See 19, Using Business Contact Manager with Outlook, for a complete explanation.
4 Working in and Con guring Outlook
You can also, for example, set the color, size, and font used for notes. 24, Making Notes, covers options for notes.
Search Set options to control the way Outlook 2007 indexes and searches
information and displays search results.
Mobile Con gure settings for Mobile Service options (text messaging).
Mail Setup Tab
On the Mail Setup tab, shown in Figure 4-30, you ll nd additional settings that control e-mail accounts and Outlook 2007 messaging functions. For example, you can use the Mail Setup tab to create or modify e-mail accounts and con gure how and when Outlook 2007 sends and receives messages.
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Figure 4-30. Use the Mail Setup tab to con gure e-mail accounts and general messaging properties.
The following list describes the major areas on the Mail Setup tab and directs you to the chapter in which those settings are discussed:
E-Mail Accounts These settings allow you to add, remove, or con gure e-mail accounts. See 3, Advanced Setup Tasks, and 7, Using Internet Mail Accounts, to learn how to con gure e-mail accounts. Send/Receive You can de ne groups of accounts, which Outlook 2007 then uses to determine when to process messages for speci c accounts. You can con gure settings separately for each group, providing a high degree of control over when and how Outlook 2007 processes messages. See 8, Sending and Receiving E-Mail, for information about send/receive groups and send/receive options. Data Files These settings let you add, remove, and con gure information stores (data les) for Outlook 2007, including setting up of ine access. See 2, Outlook Overview and Startup, to learn how to manage data les.
Con guring Outlook Options
Dial-Up Here you can con gure a handful of settings that determine how
Outlook 2007 handles dial-up connections for sending and receiving messages.
Mail Format Tab
Use the Mail Format tab, shown in Figure 4-31, to control the way your messages look and how you compose those messages. For example, you can use the Mail Format tab to specify either Word 2007 or Outlook 2007 as the default e-mail editor, to choose between plain-text and rich-text options, and to set international formatting options.
The following list summarizes the option groups on the Mail Format tab. For details about the various settings in each group, consult 8, Sending and Receiving E-Mail.
Message Format With these settings, you can choose among HTML, plain text,
and rich text for outgoing messages; specify the default e-mail editor; specify the default e-mail viewer for rich-text messages; con gure Internet and international options for messages; and set up other messaging features.
HTML Format Set options that determine how Outlook 2007 handles HTML formatting and content for messages. Stationery And Fonts You can set default stationery (background) for messages,
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