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Outlook 2007 provides tremendous functionality right out of the box and could well serve all your needs. However, if you need additional features not provided directly by Outlook 2007, add-ins can help to extend Outlook 2007 functionality. Outlook 2007 includes a handful of such add-ins, and third-party developers can produce others. Outlook 2007 supports two types of add-ins: application-speci c (standard) add-ins and Component Object Model (COM) add-ins. Standard add-ins are the type supported by earlier versions of Microsoft Outlook, which allow a developer to add features to one Microsoft Of ce system application. Standard add-ins are not portable between Microsoft Of ce system applications. These add-ins are integrated into Outlook 2007 through dynamic-link libraries (DLLs). COM add-ins use the Microsoft COM to allow shared functionality between the various Microsoft Of ce system applications. COM add-ins were added as new features in Microsoft Of ce 2000 and are therefore also available in Microsoft Of ce 2003 and Outlook 2007. These add-ins are integrated into Microsoft Of ce system applications, including Outlook 2007, through either DLLs or ActiveX controls. You install add-ins when you install the Microsoft Of ce system; the list of available add-ins depends on which options you select during installation. To view the installed add-ins, choose Tools, Trust Center, and then click the Add-Ins link. Click the dropdown list next to Manage. Choose Exchange Client Extensions to view, install, and enable or disable standard Outlook 2007 add-ins, and click COM Add-Ins to view, install, and enable or disable COM add-ins and control their loading behavior. With your choice selected, click Go to manage the settings.
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For more information about different add-ins available for use with Outlook 2007, see Outlook Add-Ins on the companion CD.
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Other chapters in this book include sections that offer best-practice advice on using speci c features, such as the calendar. This section of this chapter offers some bestpractice advice overall on using Outlook 2007 effectively:
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Integrate and take advantage of Outlook 2007. If you have been using Outlook Express, Windows Mail, or another e-mail client instead of Outlook 2007, make the switch to Outlook 2007 for e-mail. Outlook 2007 integrates many of the contact-management and tracking features with e-mail, making it an extremely useful productivity tool. In addition, Outlook 2007 offers some exceptional features for gathering and organizing e-mail (such as search folders), making it an excellent choice for handling all or your e-mail needs. Get organized. Make extensive use of folders and categories to organize your
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messages, contacts, appointments, and other Outlook 2007 data. The better you organize your data, the easier it will be to nd and work with it, making you that much more ef cient. Don t just throw stuff into your Outlook 2007 folders take the time to manage your data effectively. In particular, make use of categories and search folders to help you manage your e-mail, and use automatic formatting and color categories to organize your calendar.
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Keep your Inbox cleared out. Near the end of your workday, allocate a certain amount of time to work through your Inbox and respond to each message. Reply to those you can and move them into appropriate folders for archiving. Those you can t respond to because they require follow-up should be agged for follow-up. The fewer messages you have in your Inbox at the end of the day, the greater your sense of accomplishment when you leave the of ce. Take advantage of the Navigation Pane, Reading Pane, and To-Do Bar. These 4
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Outlook 2007 features can help you quickly navigate Outlook 2007 to nd the information you need. In Outlook 2007, the capability to minimize the Navigation Pane and To-Do Bar will give you a lot more window space to work with in your Outlook 2007 folders. For more best-practice advice on using speci c Outlook 2007 features, look for the appropriate sections at the end of selected chapters throughout this book.
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